Participant Rules

When submitting and accepting panel and individual paper proposals, please follow the following four participation rules: 

Rule 1: Participation Limitation
Please note that participation is limited to (2) roles, with a maximum of (1) paper author role. This allows for an individual to have up to (2) non-author presenter appearances (for example, on a roundtable or Author Meets Critics panel), or (1) non-author presenter role and (1) paper author role.  Chair and discussant roles are service roles and do not count towards this limit.

An attendee may present only one paper at the conference, but may appear on the program as a non-presenting co-author on two other papers without exceeding participation limits.

Paper author roles are included on full paper panels, as well as mini-conferences. These roles are listed as “Author” in the submission system and participants will upload a paper to correspond with their presentation.

Non-author presenter roles are traditionally in roundtables, Author Meets Critics, cafés, workshops, and mini-conferences. These roles are listed as “Presenter” in the submission system. Presenters do not author a paper for these appearances.  Review the full definitions of panels and roles>>


  • Participation as a non-presenting co-author does not count towards the Author presentation limit.
  • Participation as a discussant or chair does not count towards any appearance limits.
  • Participation in one theme panel is allowed. If you’ve met the two participation roles, an exemption is available for one theme panel.
  • Participation in APSA panels/status committee panels is exempt.
  • Participating in or presenting a paper on a panel organized by Division 9: Teaching and Learning in Political Science & Political Science Education does not count towards these limits.
  • If a person is appearing during a panel session as an Author or Co-Author presenter, serving as chair or discussant of the same session does not count towards the participation limit.
  • Participation in or leadership of pre-conference workshops or short courses does not count towards the participation limit.
  • Participation in a Research Cafe does not count towards the participation limit.
  • Delivery of an iPoster presentation does not count towards the participation limit.

There are no other exemptions from the participation limits.

Rule 2: Pre-registration
APSA requires all program participants to pre-register by June 11, 2018. Participants who do not pre-register by June 11 will be removed from the program.

Rule 3: Paper Delivery
As a paper presenter, you have an important obligation to ensure that all members of your panel, especially discussants, receive your paper two (2) weeks prior to the conference, with enough time to prepare for the meeting. Papers should be uploaded to the conference system no later than August 13, 2018.

Rule 4: Panel Schedule
Panels are scheduled in time slots beginning at 8:00 a.m. on Thursday and concluding at 11:30 a.m. on Sunday. Participants are expected to be available for any of the time slots. Please note that due to the large number of participants on the meeting program, scheduling requests are not accepted.


Submission Procedure
APSA accepts a wide range of proposal types. For more information about the new session formats and proposal options, view the “Proposal Options” page.

To use the online submission system, you need a valid e-mail address, a MyAPSA account, and internet connectivity. To submit your proposal, log into your MyAPSA account and click the Call for Papers link on the Annual Meeting website (coming soon!). If you do not have a MyAPSA account, please contact

Submission Rules
The following submission rules were established by the APSA Committee on the Annual Meeting:

  • Submit up to two proposals. Additional proposals from the same author or organizer will not be accepted.  It is possible for others to submit individuals to additional roles outside their two proposals, but it is recommended that an individual’s name only appear on up to four proposals. This will help reduce the number of participants who need to withdraw from the program due to being over-committed in regards to the participation rule.
  • Submit each proposal to no more than two Divisions.
  • All paper proposals will be considered for poster presentation.
  • All submissions must be received electronically by Tuesday, January 16, 2018, at 11:59 p.m. Pacific.

Confirmation of Proposal Submission
All electronic proposal submissions will receive a unique ID number and email confirmation. Please save confirmation email and ID number for future reference. Contact APSA at if you do not receive an email confirmation of your submission within 24 hours. You can view, edit, or delete submissions until the call for papers deadline through your View Submissions section on your homepage when logged into All Academic.

Acceptance Notification
In March 2018, you will receive an acceptance or rejection e-mail for each proposal you submitted. If accepted for a panel or poster presentation, the email will indicate the division for which you are accepted. If your proposal is not immediately accepted for a panel or poster, you may be contacted at a later date to present if spaces become available on the program. You will receive additional detailed information regarding your panel or poster session from the division or panel chair.

If their paper or panel presentation is accepted, individuals will be required to formally indicate their willingness to participate in the annual meeting.

The submission system is now closed.