Detailed Instructions

Quick Tips

You will have one hour to complete your submission. A timer displays in the upper right hand corner to show your remaining time. You cannot save a partially constructed proposal.

  • Avoid using the “back” button on your web browser.
  • Each page includes its own instructions.
  • Your actions are not saved until you click “Accept and Continue” At the bottom of each page/step.
  • After you review your submission information on the final page, click “Save This Submission.”  You should receive a confirmation email.
  • Please be sure you receive a confirmation email from do_not_reply@allacademic.com before exiting the system.
  • You must have an APSA account to submit a proposal. If you do not have an APSA account, please email membership@apsanet.org.

Steps

Submitting a Proposal:
To begin the process of submission, select “Submit or Edit a Proposal.” Continue the process of submission by selecting “Submit a Division or Related Group Proposal” to submit to division or related group or “Submit a Theme Panel Proposal” to submit a proposal for theme panel consideration. A new option exists to submit a Wednesday pre-conference short course – either a full day or half day. These will not count against your two submission limit.  Please see “Edit an Existing Submission” instructions down below for help in editing previous submissions.  Select the division or related group that you’d like to submit to.

Submission Types:
Select the appropriate submission type (paper, panel, etc.).

Individual Submission Options
Paper: Individual paper submission by an author(s) that, if accepted, could be incorporated into any session type, at the division chair’s choosing. Associated Roles: Author, Non-presenting Co-author

30-Minute Paper Presentation:  Individual paper to be considered for inclusion on a Featured Paper Panel. Featured Paper Panels allow for a scholar to present his or her work for a longer period of time and to have a dedicated discussant who isn’t overburdened by having to read multiple papers. Associated Roles: Author, Non-presenting Co-author

iPoster: Individual paper submission by an author(s) that will be incorporated into the electronic, online poster hall. In addition to iPoster kiosks onsite at the Meeting, posters will be available to view prior to and after the convention, providing greater opportunity for poster presenters to solicit feedback and engage in critical discussion of their research. Attendees will be able to provide comments directly to the presenters, and would also be able to arrange for time to meet onsite at the meeting. Associated Roles: Author, Non-presenting Co-author

Full Session Submissions
Full Paper Panel (90 min): A full panel proposal is a fully formed panel session. You must submit all panel details, including panelist names, paper titles, and abstracts. No more than 4 papers are permitted. One or two discussant(s) and one chair needed. All panelists must be in agreement that they will participate if the panel is selected. Division Chairs may also compile these from the submitted papers. Associated Roles: Author, Non-presenting Co-author, chair, discussant

Roundtable (90 min): A roundtable proposal is for a discussion format session. Participants agree on a specific topic to discuss and debate. You must submit a session title and all participant details. You may submit up to 8 participants, and all participants must be in agreement that they will participate if the panel is selected. Associated Roles: Presenter, Chair

Featured Paper Panel: 30-minute Paper Presentations (3 papers at 30 minutes each; 90 min): This format allows an author to present his or her work for a longer period of time and to have a dedicated discussant who isn’t overburdened by having to read multiple papers. One session chair would guide the time, but each paper would have its own discussant. The sessions might follow the “Brookings format,” in which the discussant presents and then comments on the paper; the author would then have a chance to respond. Associated Roles: Author, Non-presenting Co-author, Chair, Discussant

Teaching Café (90 min): This session format provides a discussion forum for scholars to participate in the scholarship of teaching and learning, share pedagogical techniques, and discuss trends in political science education. Each topic cluster will be staffed with a scholar (or scholars) in the field that has demonstrated success in the use of practical instructional methods to share with attendees to take with them to their home institutions. Attendees would group together to ask questions and brainstorm together around core opportunities and issues in the field. The session may be about teaching and engaging students around particular topics (civic, archives, translations, datasets, or could be more generally focused around soft skills and professional development techniques for educators). Associated Roles: Presenter, Chair

Research Café (90 min): This session format incorporates a handful of topic clusters, each staffed with a scholar (or scholars) in the field that has successfully used particular methodologies or epistemological frameworks. Attendees would group together to discuss research processes, methodologies, ask questions, and brainstorm together around issues in the field. The session may be about particular methodologies, archives, translations, datasets, or any other basis of research.  Associated Roles: Presenter, Chair

Outreach Café (90 min): This session format incorporates a handful of topic clusters, each staffed with a moderator to discuss various outreach efforts in the field. Members will share successful engagement methods and provide guidance to colleagues on ways to apply what they’ve learned in other ways. This session could be about interdisciplinary outreach, public engagement, or any variety of outreach to unique audiences. Associated Roles: Presenter, Chair

Workshop (4 hours): These programs allow for a deep dive in a focused environment. Workshops might be professional development focused or subfield specific, or thematically of the same spirit or accomplishing the same knowledge-sharing or learning goals. Workshops provide participants with hands-on experience and should embrace adult learning principles with clear, pre-determined learning objectives that would be included in the proposal description.
Associated Roles: Presenter, Chair

Wednesday Pre-Conference Short Course (4 hours/full day): Pre-conference short courses take place on Wednesday, August 29, and provide diverse opportunities for professional development and offer attendees the chance to connect with scholars from a range of backgrounds. They are typically sponsored by APSA Organized Sections and other affiliated organizations.  Wednesday Pre-Conference Short Courses do not count toward a division or related group’s allocation. Associated Roles: Presenter, Chair

Mini-conference (full day – 8:00 a.m. – 5:30 p.m.): A full day of content devoted to a theme. The mini-conference can be in pursuit of a larger cohesive goal than traditional panels provide, such as an edited volume or an omnibus dataset. Sessions within the mini-conference might be comprised of other formats in this list. When submitting this type of session, you will be asked for a title, a session description, a session agenda, and proposed participants and papers. If accepted, a division chair will construct the panel accordingly. Associated Roles: Presenter, Chair, Author, Non-presenting Co-author, Discussant

Author(s) Meet Critics (90 min): Similar as to the regular roundtables, but proposal submitters and Division Chairs are encouraged to think creatively about incorporating works in progress to be published on the roundtable. These sessions could begin with a 10 minute presentation of a single paper that presents the next logical step in the research agenda set forth in the book, followed by a panel of critics talking about the book and about the work in progress. We also encourage Division Chairs to consider having author panels for articles that have appeared in refereed journals in addition to books.
Associated Roles: Presenter, Chair

Theme Panel (90 min): Theme panels can be submitted by individuals during the Call for Proposals process or can be elevated up for review by division chairs.  The program co-chairs review all panels submitted to this category and accept sessions that best explore this year’s theme, “2018 Theme Statement”  Associated Roles: Presenter, Chair, Author, Non-presenting Co-author, Discussant

Title & Abstract
Titles are limited to 80 characters. Please type your title in title case, i.e., start principal words with capital letters. Do not use capital letters for prepositions, articles, or conjunctions, unless it is one word. Do not use all capital letters or all small letters in your title. Do not put quotes around the title, unless you are emphasizing terms or book titles.

Abstracts are limited to 5000 characters. You may copy and paste your abstract from a word processing program.

Second Choice & Presentation Format
Please select a second choice division or related group for your proposal to be considered under. This does not count as a second proposal.

If applicable, please indicate what type of format you’d like to give this presentation in: Panel Only; iPoster; or Panel or iPoster (wherever it is accepted).

Please indicate that the work is your own.

Selecting & Adding Authors
First, all authors must have an APSAnet.org account. If they do not, they can create one here. Once they have done this, you can search for them in the database. Search by last name only.

An author search will produce a list of authors under the “Choose From List of Authors” table heading. To add an author, click “Add” in the “Action” field.  If they are an author, but not planning to present and attend the conference, please click “Add Non-Presenting Co-Author.”

Continue this process until you have searched and added all the applicable authors from the association database.

Additional Instructions for Full Panel Proposals
After you’ve added your first paper and its authors, click “Add a Paper.” Enter the new paper’s title, abstract, presentation format, and then add the applicable authors.

To add chairs or discussants, search by last name under “Add Other Participants” on Step 3. Chairs and discussants will also need to have an APSAnet.org account to be added.

Submission Confirmation
Once you have completed a submission, you will receive an automated email from do_not_reply@allacademic.com. The email will arrive within minutes of completing your submission. If you do not receive the email, it may be because of one of the following reasons:

  1. You did not complete the submission process properly. Go back and review the above help notes to make sure you have completed the process. Make sure that you have completed the upload paper steps.
  2. Your email address is incorrect. If you log in with an email account you no longer use, you will not receive email notifications. Please update your email with your association.
  3. Your email has very sensitive spam blockers that are blocking the incoming email. You can check your “junk” email inbox, add the domain “@allacademic.com” to your safe list, and talk with your email provider to resolve this issue.
  4. You can also check online that your proposal was properly uploaded by clicking on “Submit or Edit Submission” followed by “Papers & Posters” or “Sessions” on the right side (depending on which type of submission you are checking on). A list of your submissions will appear below by title. Click on the desired submission title. Your proposal was successfully uploaded, if on the Submission Summary form, under the “Proposal” sub-heading, the file name that the system assigned to your proposal is listed.

Once you receive your email confirmation, do not reply to All Academic. The email will not be viewed or answered. For questions about your submission, the process, its status, or any other issues, please contact APSA at meeting@apsanet.org or by phone at 202-483-2512.

You can also check online that your proposal was properly uploaded by clicking on “Submit or Edit Submission” followed by “Papers & Posters” or “Sessions” on the right side (depending on which type of submission you are checking on). A list of your submissions will appear below by title. Click on the desired submission title. Your proposal was successfully uploaded, if on the Submission Summary form, under the “Proposal” sub-heading, the file name that the system assigned to your proposal is listed.

Editing a Submission

You may edit a submission up until the submission deadline of Tuesday, January 15, 2019 at 11:59 p.m. Pacific. To edit a proposal that has been submitted, click “Submit or Edit a Proposal” on the Main Menu. A list of your submitted proposals by title will appear at the bottom of the page. Click on the “edit” link next to the desired title

The next page will display the submission summary. You can edit data using “Edit” (to the right of each item of session information – title, abstract, etc.). Edit the desired data, and follow the forms back to the submission summary using “Accept and Continue” on each page. Once all the data on the form is accurate and you are at the final summary/review screen, click “Save This Submission.”

Submission Guidelines

When submitting and accepting panel and individual paper proposals, please follow the following four participation rules:

Participant Rules
When submitting and accepting panel and individual paper proposals, please follow the following four participation rules:

Rule 1: Participation Limitation
Please note that participation is limited to (2) roles, with a maximum of (1) paper author role. This allows for an individual to have up to (2) non-author presenter appearances (for example, on a roundtable or Author Meets Critics panel), or (1) non-author presenter role and (1) paper author role.  Chair and discussant roles are service roles and do not count towards this limit.

An attendee may present only one paper at the conference, but may appear on the program as a non-presenting co-author on two other papers without exceeding participation limits.

Paper author roles are included on full paper panels, as well as mini-conferences. These roles are listed as “Author” in the submission system and participants will upload a paper to correspond with their presentation.

Non-author presenter roles are traditionally in roundtables, Author Meets Critics, cafés, workshops, and mini-conferences. These roles are listed as “Presenter” in the submission system. Presenters do not author a paper for these appearances.

Exemptions

  • Participation as a non-presenting co-author does not count towards the Author presentation limit.
  • Participation as a discussant or chair does not count towards any appearance limits.
  • Participation in a theme panel is an allowed third role/appearance.
  • Participating in or presenting a paper on a panel organized by Division 9: Teaching and Learning in Political Science or Division 10: Political Science Education does not count towards these limits.
  • If a person is appearing during a panel session as an Author or Co-Author presenter, serving as chair or discussant of the same session does not count towards the participation limit.
  • Participation in or leadership of pre-conference workshops or short courses does not count towards the participation limit.
  • Delivery of an iPoster presentation does not count towards the participation limit

There are no other exemptions from the participation limits.

Rule 2: Pre-registration
APSA requires all program participants to pre-register by June 10, 2019. Participants who do not pre-register by June 10 will be removed from the program.

Rule 3: Paper Delivery
As a paper presenter, you have an important obligation to ensure that all members of your panel, especially discussants, receive your paper two (2) weeks prior to the conference, with enough time to prepare for the meeting. Papers should be uploaded to the conference system no later than August 12, 2019.

Rule 4: Panel Schedule
Panels are scheduled in time slots beginning at 8:00 a.m. on Thursday and concluding at 11:30 a.m. on Sunday. Participants are expected to be available for any of the time slots. Please note that due to the large number of participants on the meeting program, scheduling requests are not accepted.

Proposal Guidelines

Submission Procedure
APSA accepts a wide range of proposal types. For more information about the new session formats and proposal options, view the “Proposal Options” page.

To use the online submission system, you need a valid e-mail address, a MyAPSA account, and internet connectivity. To submit your proposal, log into your MyAPSA account and click the Call for Papers link on the Annual Meeting website (coming soon!). If you do not have a MyAPSA account, please contact membership@apsanet.org

Submission Rules
The following submission rules were established by the APSA Committee on the Annual Meeting:

  • Submit up to two proposals. Additional proposals from the same author or organizer will not be accepted.  It is possible for others to submit individuals to additional roles outside their two proposals, but it is recommended that an individual’s name only appear on up to four proposals. This will help reduce the number of participants who need to withdraw from the program due to being over-committed in regards to the participation rule.
  • Submit each proposal to no more than two divisions.
  • All submissions must be received electronically by Tuesday, January 15, 2019, at 11:59 p.m. Pacific.

Confirmation of Proposal Submission
All electronic proposal submissions will receive a unique ID number and email confirmation. Please save confirmation email and ID number for future reference. Contact APSA at meeting@apsanet.org if you do not receive an email confirmation of your submission within 24 hours. You can view, edit, or delete submissions until the call for papers deadline through your View Submissions section on your homepage when logged into All Academic,

Acceptance Notification
In March, you will receive an acceptance or rejection e-mail for each proposal you submitted. If accepted for a panel or poster presentation, the email will indicate the division for which you are accepted. If your proposal is not immediately accepted for a panel or poster, you may be contacted at a later date to present if spaces become available on the program. You will receive additional detailed information regarding your panel or poster session from the division or panel chair.

If their paper or panel presentation is accepted, individuals will be required to formally indicate their willingness to participate in the annual meeting.