Exhibitor Resources

Online Exhibit Manual and Freeman Portal
Freeman Exhibitor Kit
Exhibitor Registration
Annual Meeting Prospectus
2019 APSA Annual Meeting Exhibit Contract
EAC Form
2019 Exhibit Hall Map
MAJOR DEADLINES
June 30 – Program Book Ads Due

July 29 – Advance Warehouse Shipping Acceptance Start Date
August 2 – Exhibitor Registration Deadline
August 7 – Freeman Discount Rate Deadline
August 7 – EAC Forms Due
August 21 – Advance Warehouse Shipping Pricing Deadline

Make a Payment

  1. Log in at www.apsanet.org by clicking on the “Login” button at the top of the page.
  2. You’ll see “Recent Orders.”
  3. To pay outstanding recent orders, click on “Pay Outstanding Orders” on the right-hand column of links.
  4. Enter in the amount to pay.
  5. Click “Make a Payment.”

General Service Contractor
Exhibitors can order furnishings, computers, electrical, audio visual equipment, and all other services from Freeman, the official general services contractor.

Contact Information
Lead Retrieval
Expo Logic
Phone: (484) 751 5131
Email: expologic-myexpoleads@communitybrands.com

Housing
onPeak
Phone: (800) 388 8857, (312) 527 7300 – international
Email: apsa@onpeak.com

General Service Contractor
Freeman
Phone: (301) 918 7975
Email: FreemanWashingtonES@freemanco.com

Audio Visual Equipment
BAV
Phone: (800) 264 5010
Email: gback@bavservices.com

Exhibitor Appointed Contractor (EAC)
If you are using an EAC to setup or dismantle your booth, you must submit, on their behalf, their company’s proof of insurance and an EAC Form with their onsite information.

Tips for getting the most out of APSA 2019:

  • Invite your target audience
    A common goal of exhibiting at APSA is to maintain relationships with current clients, partners, and peers in the discipline. Let them know you will be there and what you have to offer. Take this opportunity to set up in-person meetings in Washington, DC.
  • Publicize your presence in advance
    Use your website, newsletters, and social media accounts using the hashtag #APSA2019 to promote your participation. You can spread the word at other events and tell prospects and current customers why they should make an effort to see you in Washington, DC.
  • Plan to generate leads
    If you don’t want to deal with hundreds of business cards you’ll collect at your booth, we recommend ordering a lead retrieval system. This allows you to simply scan your visitors’ badges and follow up on leads efficiently. Information on this will be posted in Spring 2019.
  • Plan your time
    A company representative has to be there to greet browsers, engage them in conversation, and take their questions. If you can’t be there every minute the exhibit hall is open, you’ll need to have at least one other person to help staff your booth.
  • Have a follow-up plan
    Your post-meeting marketing and following up on all of the leads you took are the most important things to ensure a successful show and hit that ROI goal. Have a plan in place before you get to Washington, DC so you can act on it after.
  • Engage in social media
    Meeting attendees will be monitoring APSA’s Twitter, Facebook and LinkedIn channels to learn about show updates and news before the event, and to look for pictures, videos and other information they might have missed after the event. Share your success with the online political science community.
  • Pull a crowd to your booth
    With 6,500+ attendees and the hall full of exhibitors, make sure you are well equipped to stand out in the crowd, drive traffic to your booth and attract attention to your brand. We offer a range of sponsorship and advertising opportunities at affordable prices to help you meet your marketing goals.

It’s been brought to our attention that unauthorized companies claiming to sell APSA attendee lists have reached out to some exhibitors.  We do not sell attendee contact lists, so please let us know if you receive any emails from anyone who claims to do so.

Have questions or need assistance? Contact development@apsanet.org.