{"id":1685,"date":"2020-09-03T21:19:34","date_gmt":"2020-09-03T21:19:34","guid":{"rendered":"https:\/\/connect.apsanet.org\/apsa2020\/?page_id=1685"},"modified":"2024-04-10T19:13:26","modified_gmt":"2024-04-10T19:13:26","slug":"chair-tips-and-instructions","status":"publish","type":"page","link":"https:\/\/connect.apsanet.org\/apsa2020\/chair-tips-and-instructions\/","title":{"rendered":"Chair Tips and Instructions"},"content":{"rendered":"<p>Take a moment to review tips and instructions for this year&#8217;s panel chairs during the\u00a0<a style=\"text-decoration-line: underline; font-family: Calibri, Helvetica, Arial, sans-serif; text-align: center; background-color: #ffffff; color: #0c40eb; font-weight: bold;\" href=\"https:\/\/apsa.conferencecontent.net\/\" target=\"_blank\" rel=\"noopener noreferrer\">Virtual 2020 APSA Annual Meeting &amp; Exhibition<\/a>. <a href=\"https:\/\/mk0apsaconnectbvy6p6.kinstacdn.com\/wp-content\/uploads\/sites\/61\/2020\/08\/APSA-Instruction-Guide-2020-Final.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Review all participant guidelines here<\/a>.<\/p>\n\n<p><b><img loading=\"lazy\" decoding=\"async\" class=\"alignleft\" src=\"https:\/\/connect.apsanet.org\/apsa2020\/wp-content\/uploads\/sites\/61\/2020\/09\/getty-2-300x297.png\" alt=\"\" width=\"77\" height=\"76\" \/>Organize and keep panels on track\u00a0<\/b><\/p>\n<p>Chairs are responsible for organizing and keeping panels on track in terms of time to ensure sure there is equal time given to the authors and presenters and adequate time left for discussion and audience questions.\u00a0<\/p>\n<p>Panels run for 90 minutes. The next panel will start 30 minutes after. Broadcast rooms will not automatically close at the end time, but we do recommend staying as close to schedule as possible.\u00a0<\/p>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n<p><strong><img loading=\"lazy\" decoding=\"async\" class=\"alignleft\" src=\"https:\/\/connect.apsanet.org\/apsa2020\/wp-content\/uploads\/sites\/61\/2020\/09\/GettyImages-1165685893-300x240.jpg\" alt=\"\" width=\"140\" height=\"112\" \/>Use a script for starting a session\u00a0<\/strong><\/p>\n<p>When starting a session, it is helpful to provide some introductory remarks to familiarize attendees with the panelists and the system. Here is a sample script to help start the panel:\u00a0<\/p>\n<p>\u201cI am [NAME], and I will be chairing today. Our presenters are [NAME, NAME, NAME]. To take part in our discussion,\u00a0pleas\u00a0use the chat function on the\u00a0right hand\u00a0side of your screen. To submit a question for me to share with the panel, please use the question box at the bottom of the screen. Please remember that we ask everyone to abide by the norms of professional courtesy and respect during the session in the service of fostering an open and inclusive scholarly discussion. Thank you.\u201d\u00a0<\/p>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n<p><strong><img loading=\"lazy\" decoding=\"async\" class=\"alignleft\" src=\"https:\/\/connect.apsanet.org\/apsa2020\/wp-content\/uploads\/sites\/61\/2020\/09\/GettyImages-995613448-300x300.jpg\" alt=\"\" width=\"132\" height=\"132\" \/>Reminders for attendees<\/strong><\/p>\n<p>Remind attendees that most sessions will be available as recorded content for access later on. The below resources are available to all virtual meeting attendees:<\/p>\n<ul>\n<li><strong>Tips &amp; Resources:<\/strong> Please view the<a href=\"https:\/\/connect.apsanet.org\/apsa2020\/program-participant-virtual-meeting-tips-and-resources\/\"><b> Program Participant Virtual Meeting Instructions &amp; Access<\/b><\/a> for best practices, tips, and resources for virtual participants.<\/li>\n<li><strong>FAQs and Training Videos:<\/strong> <a href=\"https:\/\/connect.apsanet.org\/apsa2020\/program-participant-virtual-meeting-tips-and-resources\/\"><b>On-demand training videos<\/b><\/a> are now available. Read the <strong><a href=\"https:\/\/connect.apsanet.org\/apsa2020\/frequently-asked-questions\/\">Frequently Asked Questions<\/a><\/strong> from our training sessions.<\/li>\n<\/ul>\n<p>\u00a0<\/p>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n<p><strong><img loading=\"lazy\" decoding=\"async\" class=\"alignleft\" src=\"https:\/\/connect.apsanet.org\/apsa2020\/wp-content\/uploads\/sites\/61\/2020\/09\/GettyImages-1197203809-300x283.jpg\" alt=\"\" width=\"95\" height=\"90\" \/>Start a conversation in the chat\u00a0<\/strong><\/p>\n<p>Welcome people to the room and ask who has joined or where they\u2019re joining from. This will help you and the presenters gauge the audience size and scope.\u00a0<\/p>\n<p>The broadcast room focuses on presenters, so you will not see audience members. The chat and question submission box are crucial connection points with your audience.\u00a0<\/p>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n<p><strong><img loading=\"lazy\" decoding=\"async\" class=\"alignleft\" src=\"https:\/\/connect.apsanet.org\/apsa2020\/wp-content\/uploads\/sites\/61\/2020\/09\/GettyImages-1186954642-300x204.jpg\" alt=\"\" width=\"110\" height=\"75\" \/>Using the chat during sessions\u00a0<\/strong><\/p>\n<p>Moderate the session chat, as needed. If there are websites or resources mentioned, add links in the chat box for attendees.\u00a0<\/p>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n<p>\u00a0<\/p>\n<p><b><img loading=\"lazy\" decoding=\"async\" class=\"alignleft\" src=\"https:\/\/connect.apsanet.org\/apsa2020\/wp-content\/uploads\/sites\/61\/2020\/09\/GettyImages-1199037381-300x300.jpg\" alt=\"\" width=\"128\" height=\"128\" \/>Discussant Comments\u00a0<\/b><\/p>\n<p>After presentations, invite discussants to share comments. Once the discussants are done, the discussant or chair can ask questions submitted by the audience. If there are no immediate questions, be prepared to ask one yourself.\u00a0<\/p>\n<p>\u00a0<\/p>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n<p>\u00a0<\/p>\n<p><b><img loading=\"lazy\" decoding=\"async\" class=\"alignleft\" src=\"https:\/\/connect.apsanet.org\/apsa2020\/wp-content\/uploads\/sites\/61\/2020\/09\/GettyImages-1091757962-300x181.jpg\" alt=\"\" width=\"113\" height=\"68\" \/>Questions and Polls\u00a0<\/b><\/p>\n<p>Track questions submitted for the panel in the Q&amp;A. If\u00a0the majority of\u00a0questions are focused on only one paper, try to refocus the audience on a common theme of the panel to expand the discussion. Run any polling required and report out the results.\u00a0<\/p>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n<p>\u00a0<\/p>\n<p><b><img loading=\"lazy\" decoding=\"async\" class=\"alignleft\" src=\"https:\/\/connect.apsanet.org\/apsa2020\/wp-content\/uploads\/sites\/61\/2020\/09\/GettyImages-1201101902.jpg\" alt=\"\" width=\"118\" height=\"119\" \/>Signaling time to the other presenters\u00a0<\/b><\/p>\n<p>You can signal time to other presenters by audibly chiming in briefly. Wrap up the panel on schedule. A few minutes over may be necessary, but do not let the panel go beyond that.\u00a0<\/p>\n<p>Help the panelists keep their presentations to the allotted time and remember to signal time remaining toward the end of their presentations. In order to keep the panel on schedule and ensure everyone has sufficient time, be prepared to politely but firmly ask panelists to conclude, if they have gone over their allotted time.\u00a0<\/p>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n<p>\u00a0<\/p>\n<p><strong><img loading=\"lazy\" decoding=\"async\" class=\"alignleft\" src=\"https:\/\/connect.apsanet.org\/apsa2020\/wp-content\/uploads\/sites\/61\/2020\/09\/GettyImages-690774920-300x287.jpg\" alt=\"\" width=\"88\" height=\"84\" \/>A simple &#8220;Thank-You&#8221; can go a long way<\/strong><strong>\u00a0<\/strong><\/p>\n<p>Remember to thank the presenters and audience for taking the time to participate in your session!\u00a0<\/p>","protected":false},"excerpt":{"rendered":"<p>Take a moment to review tips and instructions for this year&#8217;s panel chairs during the\u00a0Virtual 2020 APSA Annual Meeting &amp; Exhibition. Review all participant guidelines here. Organize and keep panels on track\u00a0 Chairs are responsible for organizing and keeping panels on track in terms of time to ensure sure there is equal time given to &#8230; <a title=\"Chair Tips and Instructions\" class=\"read-more\" href=\"https:\/\/connect.apsanet.org\/apsa2020\/chair-tips-and-instructions\/\" aria-label=\"Read more about Chair Tips and Instructions\">Read more<\/a><\/p>\n","protected":false},"author":10,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-1685","page","type-page","status-publish"],"_links":{"self":[{"href":"https:\/\/connect.apsanet.org\/apsa2020\/wp-json\/wp\/v2\/pages\/1685","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/connect.apsanet.org\/apsa2020\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/connect.apsanet.org\/apsa2020\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/connect.apsanet.org\/apsa2020\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/connect.apsanet.org\/apsa2020\/wp-json\/wp\/v2\/comments?post=1685"}],"version-history":[{"count":0,"href":"https:\/\/connect.apsanet.org\/apsa2020\/wp-json\/wp\/v2\/pages\/1685\/revisions"}],"wp:attachment":[{"href":"https:\/\/connect.apsanet.org\/apsa2020\/wp-json\/wp\/v2\/media?parent=1685"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}