{"id":881,"date":"2022-01-26T20:03:46","date_gmt":"2022-01-26T20:03:46","guid":{"rendered":"https:\/\/connect.apsanet.org\/apsa2022\/?page_id=881"},"modified":"2024-10-02T20:56:47","modified_gmt":"2024-10-02T20:56:47","slug":"faqs","status":"publish","type":"page","link":"https:\/\/connect.apsanet.org\/apsa2022\/faqs\/","title":{"rendered":"FAQs"},"content":{"rendered":"\n

General Questions<\/h2>\n\n\n\n
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What will the 2022 APSA Annual Meeting look like?<\/p><\/div>

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We are hosting an in-person Annual Meeting in Montr\u00e9al from September 15-18. After holding a safe and productive event in Seattle last year, we are excited to see one another again face-to-face. The in-person Annual Meeting is a great opportunity for scholars to gather for sessions and workshops, create valuable connections and research partnerships, see the latest in the Exhibit Hall, and tap into vital career services. We believe the in-person event provides an unparalleled opportunity for these events.<\/p>\n\n\n\n

However, we also recognize that there is a desire from some members for more virtual content for a variety of reasons, including but not limited to, accessibility, climate change, and travel restrictions. As part of the meeting, we are hosting approximately 120 live virtual Zoom panels, pre-selected by the division chairs, and 50 livestreamed sessions from onsite at the in-person Annual Meeting. This will allow those who are unable to attend in person to still access the quality content and research that APSA members deliver at the APSA Annual Meeting. This format also creates a digital archive that will be available to in-person and virtual attendees for up to six months after the event.\u2019<\/p>\n<\/div><\/div>\n\n\n\n

What health and safety measures will be in place?<\/p><\/div>

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We are working closely with our vendors, the hotels, and the Palais (convention center) to ensure we are following the latest guidance and will continue to update this section, as well as our health and safety page, leading up to the event.  Please check back for the latest guidance. <\/p>\n\n\n\n

All conference attendees must be fully vaccinated in order to attend. Currently, everyone entering Canada needs to be fully vaccinated.  Learn more about the requirements to enter Canada>><\/a> <\/p>\n\n\n\n

We recommend viewing our comprehensive health and safety page for more information>><\/a><\/p>\n\n\n\n

As always, we continue to monitor local, provincial, federal, and international guidance. Please check back often for updates.<\/p>\n<\/div><\/div>\n\n\n\n

What can I do to help make the 2022 Annual Meeting a positive experience?<\/p><\/div>

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Thank you for asking! We ask that all participants be flexible and patient with APSA over the coming weeks and months. We are working hard to provide the best experience possible during these tough times while always keeping participants\u2019 health and safety as our number one priority.\u00a0<\/p>\n<\/div><\/div>\n\n\n\n

Where can I find more information on getting into Canada for U.S. and international attendees?<\/p><\/div>

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First and foremost, we recommend visiting the\u00a0Government of Canada\u2019s Travel website<\/a>. You can also visit our\u00a0Travel to Canada page<\/a>\u00a0for more information.\u00a0<\/p>\n<\/div><\/div>\n\n\n\n

How can I prepare as a first-time attendee?<\/p><\/div>

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We have created a\u00a0first-time attendee guid<\/a>e to help. If you have any questions, email us at meeting@apsanet.org. We\u2019re always happy to help!<\/p>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n

Registration<\/h2>\n\n\n\n
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What are the registration rates this year?<\/a><\/p><\/div>

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In-Person and Virtual Registration Rates: \u00a0\u00a0<\/strong><\/p>\n

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Type<\/strong><\/p>\n<\/td>\n

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Early Bird Registration Rate
(through July 11, 2022)<\/strong><\/p>\n<\/td>\n

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Standard Registration Rate
(after July 11, 2022)<\/strong><\/p>\n<\/td>\n<\/tr>\n

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Student Member, High School Teacher Member, TIM Member, and Unemployed Member<\/p>\n<\/td>\n

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$125<\/p>\n<\/td>\n

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$175<\/p>\n<\/td>\n<\/tr>\n

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All Other Members<\/p>\n<\/td>\n

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$240<\/p>\n<\/td>\n

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$315<\/p>\n<\/td>\n<\/tr>\n

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Non-Member<\/p>\n<\/td>\n

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$450<\/p>\n<\/td>\n

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$525<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div><\/div>\n\n\n\n

Why is the virtual rate the same as the in-person?<\/p><\/div>

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There are unique\u00a0 costs to holding a virtual component. Virtual sessions and livestreaming require\u00a0 a special virtual meeting platform, Zoom meeting room licenses, experienced technicians, special in-room equipment, and high bandwidth internet for streaming. Additionally, virtual attendees do not have the added cost of lodging, airfare, and meals, so this helps keep the overall cost of attendance lower.\u00a0<\/p>\n<\/div><\/div>\n\n\n\n

What deadlines should I keep in mind when registering for the meeting?<\/p><\/div>

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We will be constantly reviewing the below deadlines and adjusting as needed.<\/p>\n\n\n\n

Late Spring: Registration will open
June 15: Pre-registration deadline for program participants (both in-person and virtual)
July 11: Early bird registration deadline<\/p>\n<\/div><\/div>\n\n\n\n

My institution has eliminated or reduced our travel budgets due to the pandemic. Will APSA provide any financial assistance to attend the meeting?<\/p><\/div>

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APSA provides travel grants to attend the annual meeting to U.S. graduate students, international graduate students studying in the U.S., unemployed members, international scholars, community college faculty, status committee members, and contingent faculty. These grants are intended to defray the costs of travel to the meeting such as the cost of a bus, train or plane ticket as well as meals and hotel stays. The\u00a0travel grant application<\/a>\u00a0will open soon.<\/p>\n<\/div><\/div>\n\n\n\n

Will virtual sessions be made available on-demand?<\/p><\/div>

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Yes! All virtual Zoom panels will be recorded and will be available to all registered participants, in-person or virtual, for up to six months after the meeting on our virtual platform. Only virtual and livestreaming panels will be recorded and available via the APSA virtual platform on-demand; in-person panels will not be recorded, with the exception of the livestreaming sessions. Our goal is to make as many panels as possible available for all registered attendees, allowing them to view sessions they may have missed while participating in their own session, attending another panel, or being unable to attend the meeting in-person.<\/p>\n\n\n\n

Some presenters may choose to opt-out of sharing their panel recording. If you would like your presentation removed from the online platform, please complete the recording opt-out form<\/a>. Please note that one individual from a panel opting out will result in the entire session recording not being shared on the platform.<\/p>\n<\/div><\/div>\n\n\n\n

What is the APSA Refund Policy?<\/p><\/div>

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APSA has a no refund policy for the Annual Meeting.<\/p>\n\n\n\n

If an extenuating COVID-19 circumstance arises (for example: COVID-19 diagnosis, exposure), a special exception will be granted. <\/p>\n<\/div><\/div>\n\n\n\n

What if I need a visa?<\/p><\/div>

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In addition to a passport, some international attendees from outside the U.S. may need a visa. To request a Invitation Letter from APSA to assist with the visa process, please complete this form<\/a>. This will include a special event code to help expedite the process. The Canadian Government encourages attendees to check  processing times<\/a> to find out how long it takes us to process most <\/strong>applications.  Each application is different and takes a different amount of time to process. We can give you an estimate, based on your application type<\/strong>.  If you\u2019ve already applied,<\/strong> learn how to check your application status<\/a>. Attendees are encouraged to apply at least 12 weeks in advance of their departure date to ensure they receive the visa in time for the start of the event. <\/p>\n\n\n\n

Find out if you need a visa and\/or eTA>><\/a>
Apply for an Electronic Travel Authorization (eTA)>><\/a>
Visitor Visa (Who Can Apply)>><\/a>
Visa Application>><\/a>  
The visa required is the visitor\u2019s visa \u2013 the objective of the trip is to attend a conference. 
<\/em>Request an APSA Invitation Letter>><\/a>
This letter includes a special code to help expedite your visa for the event. <\/em><\/p>\n\n\n\n

View our Travel to Canada page>><\/a><\/p>\n<\/div><\/div>\n\n\n\n

Can I get an invitation letter?<\/p><\/div>

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Yes, program participants can\u00a0request one here>><\/a><\/p>\n<\/div><\/div>\n\n\n\n

How do I apply for a child care reimbursement?<\/p><\/div>

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Review the eligibility requirements, and\u00a0complete the application<\/a>\u00a0by August 18, 2022.\u00a0<\/p>\n<\/div><\/div>\n\n\n\n

What are the registration check-in hours onsite? Where is registration check-in?<\/p><\/div>

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Registration Check-in is located in the Palais on the second floor in 210DH. We strongly encourage all attendees to register in advance to help with social distancing onsite.<\/strong>We strongly recommend paying with credit card to reduce touchpoints. All in-person participants must be fully vaccinated to attend.<\/strong><\/p>\n\n\n\n

Wednesday, September 14<\/strong>
8:00 a.m. \u2013 6:00 p.m.<\/p>\n\n\n\n

Thursday, September 15<\/strong>
7:00 a.m. \u2013 5:30 p.m.<\/p>\n\n\n\n

Friday, September 16<\/strong>
7:00 a.m. \u2013 5:00 p.m.<\/p>\n\n\n\n

Saturday, September 17<\/strong>
7:30 a.m. \u2013 5:00 p.m.<\/p>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n

Panel Presenters<\/h2>\n\n\n\n
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Is there a participation guide to help prepare for the Annual Meeting?<\/p><\/div>

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Yes! We have a\u00a0virtual participation guide<\/a>\u00a0and\u00a0virtual participation webpage<\/a>, and an\u00a0in-person participation guide<\/a>\u00a0and\u00a0in-person particpiation webpage<\/a>.\u00a0<\/p>\n<\/div><\/div>\n\n\n\n

Can I switch my panel format to virtual?<\/p><\/div>

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We are planning for a primarly in-person event. We are unable to switch panel formats.<\/p>\n<\/div><\/div>\n\n\n\n

Can panels be hybrid?\/Can a panelist present via Zoom?<\/p><\/div>

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All panels that are in-person are fully in-person. The rooms will not be set up with equpiment to support a hybrid format.<\/p>\n<\/div><\/div>\n\n\n\n

How do I tell if my panel is virtual or in person?<\/p><\/div>

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On your invitation email sent on 3\/7, your session type listed in the \u201cSession Type\u201d field will say \u201cVirtual\u201d in it. All other participations are in person.\u00a0 You can also reference this in the online program.\u00a0<\/p>\n<\/div><\/div>\n\n\n\n

If I am presenting on a virtual panel, can I still attend in person in Montr\u00e9al?<\/p><\/div>

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Yes! If you are presenting on a virtual panel, but wish to attend the meeting in person, you are more than welcome to do so. Your presentation format does not impact how you must attend the meeting. If you have a virtual presentation but attend in-person, you will just present your panel from your hotel room or another location suitable for your presentation. <\/p>\n\n\n\n

Rooms have also been set aside for in-person attendees to participate in virtual panels from Montr\u00e9al from their own personal device or laptop.These rooms will feature 6\u2032 tables with chairs. Meeting spaces will have general conference wifi access. We recommend bringing your device\/laptop, power cord, and headphones\/headset. Locations are available from Thursday, September 15 through Sunday, September 18 during panel hours: <\/p>\n\n\n\n