{"id":1860,"date":"2025-04-29T19:59:37","date_gmt":"2025-04-29T19:59:37","guid":{"rendered":"https:\/\/connect.apsanet.org\/apsa2025\/?page_id=1860"},"modified":"2026-08-18T21:39:50","modified_gmt":"2026-08-18T21:39:50","slug":"annual-meeting-faqs","status":"publish","type":"page","link":"https:\/\/connect.apsanet.org\/apsa2025\/annual-meeting-faqs\/","title":{"rendered":"Annual Meeting FAQs"},"content":{"rendered":"\n

General Questions<\/strong><\/h2>\n\n\n\n
What will the 2025 Annual Meeting look like?<\/summary>\n

We are hosting an in-person Annual Meeting in Vancouver, British Columbia, Canada from September 11-14, 2025. The Annual Meeting is a great opportunity for scholars to gather for sessions and workshops, create valuable connections and research partnerships, see the latest in the Exhibit Hall, and tap into vital career services. We believe the in-person event provides an unparalleled opportunity for these events.<\/p>\n\n\n\n

To help address international travel concerns, APSA has created a limited virtual participation option for select presenters at the Annual Meeting. Please visit the Annual Meeting Planning Update page<\/a> for more information<\/p>\n<\/details>\n\n\n\n

What health and safety measures will be in place?<\/summary>\n

By attending, you agree to follow any COVID-related protocols mandated by local authorities at the time of the event. APSA strongly recommends that attendees be vaccinated for COVID-19 in advance of the Annual Meeting and wear masks while in the meeting spaces. APSA reserves the right to enact stricter protocols should they be warranted by public health circumstances closer to the meeting. Please view our\u00a0health and safety page<\/a>, and check back often for updates.\u00a0\u00a0<\/p>\n<\/details>\n\n\n\n

How can I prepare as a first-time attendee?<\/summary>\n

We have created a\u00a0first-time attendee guide<\/a>\u00a0to help. If you have any questions not covered in the guide or on our website, feel free to email us at\u00a0meeting@apsanet.org<\/a>. We\u2019re always happy to help!<\/p>\n<\/details>\n\n\n\n

What deadlines should I keep in mind?<\/summary>\n

January 20<\/strong>: Submission deadline for all proposals
March<\/strong>: Notifications are sent out and participation confirmations are due
March 31<\/strong>:\u00a0Affiliated event requests\u00a0<\/a>and\u00a0working group applications<\/a>\u00a0are due
April<\/strong>:\u00a0Registration\u00a0and\u00a0housing<\/a>\u00a0will open
May<\/strong>: Deadline for the\u00a0travel grant application<\/a>
June 23<\/strong>: Pre-registration deadline for program participants\u00a0
July 9<\/strong>: Early bird registration deadline<\/p>\n<\/details>\n\n\n\n

What are the Exhibit Hall hours?<\/summary>\n

Exhibit Hall Hours:<\/strong><\/p>\n\n\n\n

Thursday, September 11<\/strong>: 9:00 a.m. \u2013 6:00 p.m. PT
Friday, September 12<\/strong>: 9:00 a.m. \u2013 6:00 p.m. PT
Saturday, September 13<\/strong>: 9:00 a.m. \u2013 4:00 p.m. PT<\/p>\n\n\n\n

All iPoster sessions<\/a> will take place in the Exhibit Hall on Thursday-Saturday between 9:00 a.m. and 5:30 p.m. PT.<\/p>\n<\/details>\n\n\n\n

Where can I find more information on getting into Canada for U.S. and international attendees?<\/summary>\n

First and foremost, we recommend visiting the\u00a0Government of Canada\u2019s Travel website<\/a>. You can also visit our\u00a0Travel to Canada page<\/a>\u00a0for more information.\u00a0<\/p>\n<\/details>\n\n\n\n

Will APSA offer any travel grants to attend the meeting?<\/summary>\n

Limited\u00a0travel grants<\/a>\u00a0are being offered to qualified applicants for attendance at the 2025 APSA Annual Meeting. Please see the\u00a0Travel Grants\u00a0page for more information. Any questions can be sent to\u00a0travelgrants@apsanet.org<\/a>.<\/p>\n<\/details>\n\n\n\n

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Are there any outstanding union agreements at the contracted properties?<\/summary>\n

All union properties at the Annual Meeting in Vancouver have signed agreements in place through at least the end of 2025.<\/p>\n<\/details>\n\n\n\n

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Registration<\/strong><\/h2>\n\n\n\n
<\/div>\n\n\n\n
Where can I find more information on registration?<\/summary>\n

Registration is now open! APSA offers member and non-member registration rates, which can be found on our\u00a0registration page<\/a>. This year, to help address concerns around international travel, APSA is offering a limited virtual participation option and will have a virtual registration option. For more information about this, please visit the\u00a0Annual Meeting Planning Update page<\/a>. Be sure to register early as the program participant deadline is Monday, June 23rd<\/sup>\u00a0and the early-bird pricing ends July 9th<\/sup>!<\/p>\n<\/details>\n\n\n\n

Is APSA offering a virtual registration option?<\/summary>\n

With the increased concerns regarding international travel, APSA has created a limited virtual participation option<\/a> for select presenters at the Annual Meeting. Presenters approved for this format should select the virtual option when registering. Non-presenting attendees wishing to attend the meeting virtually are also welcome to select the virtual option when registering.<\/p>\n\n\n\n

Please note that all panels will be held in an in-person format, with over 280 of these panels allowing for additional virtual attendance as well. Registering as a virtual attendee does not allow for virtual presentation unless previously approved by APSA.<\/strong><\/em><\/p>\n<\/details>\n\n\n\n

Where is registration located, and during what hours on-site?<\/summary>\n

Registration is located at the Vancouver Convention Center West<\/strong> and will be open at the following times:<\/p>\n\n\n\n

Wednesday, September 10:<\/strong> 8:00 a.m. \u2013 6:00 p.m.
Thursday, September 11:<\/strong> 7:00 a.m. \u2013 5:30 p.m.
Friday, September 12:<\/strong> 7:00 a.m. \u2013 5:00 p.m.
Saturday, September 13:<\/strong> 7:30 a.m. \u2013 5:00 p.m.<\/p>\n<\/details>\n\n\n\n

Where can I book my hotel?<\/summary>\n

Please visit our Housing page<\/a> for more information on hotels with special group rates and room blocks available on a first-come, space-available basis for our meeting attendees. To obtain these rates, you will need to book through the online hotel reservation system and not directly with the hotel. The housing website will close on August 28.<\/p>\n\n\n\n

*Please be aware of unauthorized hotel solicitations. Only book your hotel through the link on our Housing page to avoid potential scams.*<\/em><\/strong><\/p>\n\n\n\n

Companies may contact you indicating that they are affiliated with \u201cAssociation\/Event Name,\u201d and claim to offer hotels at a reduced rates. These companies are not affiliated in any way with the American Political Science Association, and we strongly recommend that you DO NOT use their services. At past events, exhibitors and attendees have used these companies and lost deposits or did not receive the hotel rooms they reserved. If you are contacted by a company, please let us know at meeting@apsanet.org.<\/a><\/em><\/p>\n<\/details>\n\n\n\n

Can you provide an invitation letter for my visa application?<\/summary>\n

For Program Participants:<\/strong>
Yes, invitation letters can be provided to all participants accepted and listed on the official program (both members and non-members). For those whose visa applications require an invitation letter to travel to the Annual Meeting, please complete our Invitation Letter Request Form<\/a> at your earliest convenience. Please allow at least two business days for a response due to our high volume of requests. Please send any questions about invitation letters to meeting@apsanet.org<\/a>.<\/p>\n\n\n\n

If you would like to request an invitation letter that does not include the title of your paper(s) or panel(s), please email the request to meeting@apsanet.org<\/a>.<\/p>\n\n\n\n

For Attendees Only:<\/strong>
If you are not a presenter or participant on the Annual Meeting program, please instead use your meeting registration receipt as supporting documentation for your visa application where needed.<\/p>\n\n\n\n

Registration receipts are emailed at time of purchase, but can be accessed again under your MyAPSA account<\/a>. Access your receipts under \u201cRecent Orders\u201d by clicking on the \u201cView\u201d icon next to the appropriate receipt.<\/p>\n\n\n\n

*Invitation letters are intended for visa application purposes only. If you require a letter for any other circumstances, such as travel funding or travel approval from your university or organization, please review the information on justification letters below.*<\/em><\/p>\n<\/details>\n\n\n\n

My university\/employer requires an APSA acceptance letter or proof of participation to authorize travel funding or attendance.<\/summary>\n

APSA understands that with tight travel budgets, obtaining funds or permission to attend conferences can be difficult. The letters linked below can be used to help describe the benefits of attending the 2025 APSA Annual Meeting. Please select the one that applies to your situation and edit as needed to fit you personally.<\/p>\n\n\n\n

Attendee Resource Page<\/a><\/p>\n\n\n\n

APSA Members<\/strong><\/p>\n\n\n\n

Conference Attendee<\/a><\/p>\n\n\n\n

Program Presenter<\/a><\/p>\n\n\n\n

Community College Faculty<\/a><\/p>\n\n\n\n

Non-Members<\/strong><\/p>\n\n\n\n

Conference Attendee<\/a><\/p>\n\n\n\n

Program Presenter<\/a><\/p>\n\n\n\n

Community College Faculty<\/a><\/p>\n<\/details>\n\n\n\n