Detailed Instructions for Submitting

Submission Procedures
APSA accepts a wide range of proposal types. For more information about the new session formats and proposal options, view the “Proposal Options” page.

To use the online proposal submission system, you need a valid e-mail address, an APSAnet.org account, and internet connectivity. To submit your proposal, log into your APSAnet.org account and access the 2024 submission system.  If you do not have an APSAnet.org account, you can create one here.

Submission Rules
The following submission rules were established by the APSA Committee on the Annual Meeting:

• Submit up to two proposals. Additional proposals from the same author or organizer will not be accepted.  It is possible for others to submit individuals to additional roles outside their two proposals, but it is recommended that an individual’s name only appear on up to four proposals. This will help reduce the number of participants who need to withdraw from the program due to being over-committed in regards to the participation rule. Pre-conference short courses, TLC at APSA, and  Emerging Scholars Symposium Lightning Rounds are exempt from the two submission limit. (Please note that this does not apply to Division/Related Group Lightning Rounds).
• Submit each proposal to no more than two divisions, related groups, or partner associations.
• All proposals must be submitted by Wednesday, January 17, 2024, at 11:59 p.m. Pacific.

Confirmation of Proposal Submission
All electronic proposal submissions will receive a unique ID number and email confirmation. Please save confirmation email and ID number for future reference. Contact APSA at meeting@apsanet.org if you do not receive an email confirmation of your submission within 24 hours. You can view, edit, or delete submissions until the call for papers deadline through your View Submissions section on your homepage when logged into All Academic.

Acceptance Notification
In mid- to late March 2024, you will receive an acceptance or rejection e-mail for each proposal you submitted. If accepted for a panel or poster presentation, the email will indicate the division for which you are accepted. If your proposal is not immediately accepted for a panel or poster, you may be contacted at a later date to present if spaces become available on the program. You will receive additional detailed information regarding your panel or poster session from the division or panel chair.

If their paper or panel presentation is accepted, individuals will be required to formally indicate their willingness to participate in the annual meeting.

APSA reserves the right to select or remove panels and participants and to change the date, time, and the format of a panel or presentation at its sole discretion. 

Title & Abstract
Titles are limited to 80 characters. Please type your title in title case, i.e., start principal words with capital letters. Do not use capital letters for prepositions, articles, or conjunctions, unless it is one word. Do not use all capital letters or all small letters in your title. Do not put quotes around the title, unless you are emphasizing terms or book titles.

Abstracts are limited to 5000 characters. You may copy and paste your abstract from a word processing program.

Fields of Interest
APSA has added a “fields of interest” option, where you can tag your proposal with up to three keywords. The chairs will use these keywords to find proposals that fit their panels.

Second Choice Division/Related Group 
Please select a second choice division or related group for your proposal to be considered under. This does not count as a second proposal.

Format Selection
If applicable, please indicate what type of format you’d like to give this presentation in: Panel Only; iPoster; or Panel or iPoster (wherever it is accepted).

Please indicate that the work is your own.

Selecting & Adding Authors
First, all authors must have a complimentary APSAnet.org account. If they do not, they can create one here. Once they have done this, you can search for them in the database. Search by last name only. Please note that there can be up to a 24 hour delay for participants to appear in the system.

An author search will produce a list of authors under the “Choose From List of Authors” table heading. To add an author, click “Add” in the “Action” field.  If they are an author, but not planning to present and attend the conference, please click “Add Non-Presenting Co-Author.”

Continue this process until you have searched and added all the applicable authors from the association database.

Additional Instructions for Full Panel Proposals
After you’ve added your first paper and its authors, click “Add a Paper.” Enter the new paper’s title, abstract, presentation format, and then add the applicable authors. You can add up to five papers on a paper panel. 

To add chairs or discussants, search by last name under “Add Other Participants” on Step 3. Chairs and discussants will also need to have an APSAnet.org account to be added.

Submission Confirmation
Once you have completed a submission, you will receive an automated email from do_not_reply@allacademic.com. The email will arrive within minutes of completing your submission. If you do not receive the email, it may be because of one of the following reasons:

1. You did not complete the submission process properly. Go back and review the above help notes to make sure you have completed the process. Make sure that you have completed the upload paper steps.
2. Your email address is incorrect. If you log in with an email account you no longer use, you will not receive email notifications. Please update your email with your association.
3. Your email has very sensitive spam blockers that are blocking the incoming email. You can check your “junk” email inbox, add the domain “@allacademic.com” to your safe list, and talk with your email provider to resolve this issue.
4. You can also check online that your proposal was properly uploaded by clicking on “Submit or Edit Submission” followed by “Papers & Posters” or “Sessions” on the right side (depending on which type of submission you are checking on). A list of your submissions will appear below by title. Click on the desired submission title. Your proposal was successfully uploaded, if on the Submission Summary form, under the “Proposal” sub-heading, the file name that the system assigned to your proposal is listed.

Once you receive your email confirmation, do not reply to All Academic. The email will not be viewed or answered. For questions about your submission, the process, its status, or any other issues, please contact APSA at meeting@apsanet.org or by phone at 202-483-2512.

You can also check online that your proposal was properly uploaded by clicking on “Submit or Edit Submission” followed by “Papers & Posters” or “Sessions” on the right side (depending on which type of submission you are checking on). A list of your submissions will appear below by title. Click on the desired submission title. Your proposal was successfully uploaded, if on the Submission Summary form, under the “Proposal” sub-heading, the file name that the system assigned to your proposal is listed.

You may edit a submission up until the submission deadline of Wednesday, January 17, 2024, at 11:59 p.m. Pacific. To edit a proposal that has been submitted, click “Submit or Edit a Proposal” on the Main Menu. A list of your submitted proposals by title will appear at the bottom of the page. Click on the “edit” link next to the desired title

The next page will display the submission summary. You can edit data using “Edit” (to the right of each item of session information – title, abstract, etc.). Edit the desired data, and follow the forms back to the submission summary using “Accept and Continue” on each page. Once all the data on the form is accurate and you are at the final summary/review screen, click “Save This Submission.”