General Questions
What will the 2024 APSA Annual Meeting look like?
We are hosting an in-person Annual Meeting in Philadelphia from September 5-8, 2024. After holding a safe and productive event in Los Angeles last year, we are excited to see one another again face-to-face. The in-person Annual Meeting is a great opportunity for scholars to gather for sessions and workshops, create valuable connections and research partnerships, see the latest in the Exhibit Hall, and tap into vital career services. We believe the in-person event provides an unparalleled opportunity for these events.
Registration & housing for the 2024 APSA Annual Meeting are now open!
What health and safety measures will be in place?
By attending, you agree to follow any COVID-related protocols mandated by local authorities at the time of the event. APSA strongly recommends that attendees be vaccinated for COVID-19 in advance of the Annual Meeting and wear masks while in the meeting spaces. APSA reserves the right to enact stricter protocols should they be warranted by public health circumstances closer to the meeting. Please view our health and safety page, and check back often for updates.
How can I prepare as a first-time attendee?
We have created a first-time attendee guide to help. If you have any questions not covered in the guide or on our website, feel free to email us at meeting@apsanet.org. We’re always happy to help!
What deadlines should I keep in mind?
January 17: Submission deadline for all proposals
March: Notifications are sent out and participation confirmations are due
March 29: Affiliated event requests and working group applications are due
April: Registration and housing will open
May: Deadline for the travel grant application
June 17: Pre-registration deadline for program participants
July 10: Early bird registration deadline
What are the Exhibit Hall hours?
Exhibit Hall Hours:
Thursday, September 5: 9:00 a.m. – 6:00 p.m. ET
Friday, September 6: 9:00 a.m. – 6:00 p.m. ET
Saturday, September 7: 9:00 a.m. – 4:00 p.m. ET
All iPoster sessions will take place in the Exhibit Hall between 9:00 a.m. and 5:30 p.m. ET.
Registration
When will registration open? What are the registration rates?
Registration is now available for the 2024 APSA Annual Meeting! Be sure to register before July 10 to obtain early-bird pricing.
Where can I book my hotel?
Please visit our Housing page for more information on hotels with special group rates and room blocks available on a first-come, space-available basis for our meeting attendees. To obtain these rates, you will need to book through the online hotel reservation system and not directly with the hotel.
*Please be aware of unauthorized hotel solicitations. Only book your hotel through the link on our Housing page to avoid potential scams.*
Companies may contact you indicating that they are affiliated with “Association/Event Name,” and claim to offer hotels at a reduced rates. These companies are not affiliated in any way with the American Political Science Association, and we strongly recommend that you DO NOT use their services. At past events, exhibitors and attendees have used these companies and lost deposits or did not receive the hotel rooms they reserved. If you are contacted by a company, please let us know at meeting@apsanet.org.
Can you provide an invitation letter for my visa application?
Yes, invitation letters can be provided to all participants accepted and listed on the official program (both members and non-members). For those whose visa applications require an invitation letter to travel to the Annual Meeting, please complete our Invitation Letter Request Form at your earliest convenience. Please allow at least two business days for a response due to our high volume of requests. Please send any questions about invitation letters to meeting@apsanet.org.
If you are not a presenter or participant on the Annual Meeting program, please instead use your meeting registration receipt as supporting documentation for your visa application where needed.
Registration receipts are emailed at time of purchase, but can be accessed again under your MyAPSA account. Access your receipts under “Recent Orders” by clicking on the “View” icon next to the appropriate receipt.
*Invitation letters are intended for visa application purposes only. If you require a letter for any other circumstances, such as travel funding or travel approval from your university or organization, please review the information on justification letters below.*
Can you provide a justification letter for me to attend?
APSA understands that with tight travel budgets, obtaining funds or permission to attend conferences can be difficult. The letters linked below can be used to help describe the benefits of attending the 2024 APSA Annual Meeting. Please select the one that applies to your situation and edit as needed to fit you personally.
Letters for APSA Members:
Letters for Non-Members:
If you are looking for an invitation letter to use for visa purposes, please see the International Attendee page.
Will APSA offer any travel grants to attend the meeting?
Limited travel grants are being offered to qualified applicants for attendance at the 2024 APSA Annual Meeting. Please see the Travel Grants page for more information. Any questions can be sent to travelgrants@apsanet.org.
Program Participants
When will I know if my proposal has been accepted?
Invitations went out on Thursday, March 7, 2024. All participants should have RSVP’d by March 18, 2024.
How do I accept my participation?
By Monday March 18:
1) Login to the submission system, using your APSAnet.org login information.
2) On the RSVP menu, select the “Confirm or Decline Participation” link.
3) For each participation role, you will need to accept or decline. If you have been accepted to more than one role and/or session (paper presenter in a session, session chair, discussant, poster session presenter, etc.), you will see a list of items – for each you need to either confirm or decline.
4) Click “Accept and Continue.”
5) Review your work and click “Save.” Once your response has been successfully recorded, you will be taken to a confirmation email page, and you will also receive a confirmation email, indicating your response(s).
How do I change from a presenting to non-presenting co-author or vice versa?
New to this year, all paper authors can now adjust the author and non-presenting co-author roles in the system. To do so, log into the submission system and click “Submit or Edit a Proposal.” Under this, you will be able to change authors to non-presenting co-authors and non-presenting co-authors to authors. Please note that all papers must have at least one author and an acceptance from that author to remain on the program. The deadline to be able to edit these roles via the submission system is Monday, March 18. Once the change is made, a new invitation will be generated in the system for the presenting authors to respond to.
Please note that non-presenting co-authors are considered “inactive” roles, so they do not require an RSVP and will not show up on your RSVP dashboard.
Can I add or remove an author on my paper or panel?
No. You can only adjust between presenting and non-presenting co-author roles for existing authors within the system. If you would like to add or remove an author, please contact meeting@apsanet.org to make this change for you.
Why did I receive the invitation again after I already responded?
If you believe you have already responded to this role, it is possible that the submitters of the proposal have made changes to the author roles. Please log into the system and confirm your role.
There is also a two step save process for your roles. Please be sure your responded to all roles.
What happens if I decline my role as an author?
All authors that declined will automatically become non-presenting co-authors after the March 18 deadline. If the all authors on a submission decline, the paper will be removed from the program. If you wish to be fully removed from participation on a paper, please email meeting@apsanet.org.
Why didn’t I get an invitation for my role as a non-presenting co-author?
If you are a non-presenting co-author, the system considers it an “inactive” role, so you do not need to RSVP, and it will not show up on your RSVP dashboard in the submission system.
I can no longer participate in my panel. What should I do?
If the RSVP process is still open, please log into the submission system and decline your role there.
If you have already RSVP’d “Accept” for a role you now wish to decline, please promptly notify the following individuals to ensure you are removed from the program:
(1) Division Chair(s) (view division contact information).
(2) Panel Chair/Discussant(s) and Panelists (emails can be found in the online program when made live).
(3) APSA, by emailing meeting@apsanet.org to be removed from the program.*
*Please note that the PDF version of the program will be going into production at the end of June. We cannot guarantee any changes made after this time will be captured in the program.
I was accepted for an iPoster session. What is the format of this session type?
All iPosters are created and published electronically, and displayed in a unique, searchable online gallery. iPosters will be presented in-person at the Annual Meeting in Philadelphia during a scheduled time slot. Your iPoster will be shared on a screen in our Exhibit Hall during your scheduled poster session, along with other division presenters. Find more information on iPosters here.
I was accepted for a Lightning Round. What is the format of this session type?
Lightning Rounds are similar to PechaKucha and will be held in-person in Philadelphia. Each session will feature eight presenters. Each scholar will have five minutes to present, followed by five minutes of feedback or Q&A. This format provides a structured framework, giving presenters not only an opportunity to share their research at the world’s largest political science meeting, but also a chance to develop and enhance their research communication skills through a concise, focused presentation.
Can panels by hybrid? Can a panelist participate via Zoom?
No, there will be no hybrid or virtual options available at the 2024 Annual Meeting as the rooms will not be set up with equipment to support these formats.