PARTICIPATION RULES
When submitting any proposals, applying for Research Groups, and accepting invitations for the 2025 Virtual Research Meeting, please follow the below participation rules:
Rule 1: Registration
APSA requires all program participants to register for the virtual conference by March 28, 2025.
Rule 2: Paper Delivery
• For Paper Presenters: Paper presenters must share their papers with all panel members, particularly discussants, no later than two (2) weeks prior to the conference. Papers must be uploaded to the conference submission system by March 27, 2025, to ensure sufficient preparation time. Presenters may also upload their papers to APSA Preprints. Detailed instructions on paper uploads will be provided closer to the conference.
• For Research Group Participants: While optional, Research Group participants are encouraged to reach out to their organizer(s) to share any documents or presentations relevant to their research or workshop contributions. Organizers are also welcome to share documents or resources they feel would benefit workshop participants.
Rule 3: Panel Schedule
• Virtual Panels: Virtual panels will be scheduled in timeslots starting at 9:00 a.m. EST on Thursday, April 10 and concluding at 5:30 p.m. EST on Friday, April 11. Participants are expected to be available for any assigned timeslot.
• Research Groups: Each accepted Research Group will have four dedicated two-hour sessions, totaling eight hours across both days of the meeting. Admitted applicants are expected to attend all four sessions. Due to limited capacity and concurrent session times, you may only join one Research Group workshop.
To use the online submission system, you will need a valid email address, an APSAnet.org account, and internet connectivity. To submit your Research Group proposal, you must log into your APSA account and then access the 2025 Virtual Research Meeting submission system. If you do not have an APSA account, you can create a free one here.
For more information on the virtual meeting schedule, please refer to the Schedule at a Glance.
PROPOSAL GUIDELINES
Submissions are now closed
Research Group Submission Procedure
Organizers are required to submit a proposal for their Research Group through the online submission system. Each proposal should include the Research Group’s title/topic, a brief description, and a general outline of the anticipated content, structure, and goals of the Research Group. Proposed topics should align with the 2025 virtual meeting theme of “Political Science Research in a Virtual World.”
Research Group Submission Rules
Please follow the below rules when submitting your virtual Research Group proposal:
- Each organizer may host only one Research Group. Please limit your submission to a single proposal.
- All Research Group proposals must be submitted through the submission system no later than Friday, January 10, 2025, at 11:59 p.m. Pacific.
Paper & Panel Submission Procedure
Please limit the total number of paper or panel proposals submitted. While there is no maximum, submitting fewer proposals helps minimize the likelihood of over-commitment and subsequent withdrawals from the virtual meeting program.
Individual and session submissions will open in early January. All paper and panel proposals must be submitted through the submission system by Friday, February 14, 2025, at 11:59 p.m. Pacific.
Confirmation of Proposal Submission
Upon submission, each proposal will receive a unique ID number and an email confirmation. Please save the confirmation email and ID number for future reference. If you do not receive a confirmation email within 24 hours, contact APSA at meeting@apsanet.org.
You can view, edit, or delete submissions until the deadline through the “View Submissions” link on your All Academic homepage.
Research Group Acceptance Notifications
Notifications of acceptance or rejection for Research Group proposals will be sent in February. If your Research Group is accepted, organizers must confirm their willingness to host their Research Group workshops during the Virtual Research Meeting.
Applications for Research Groups will open January 23, 2025, and organizers will be expected to review applications and select workshop participants by February 21, 2025.
For further details on organizer responsibilities and submission guidelines, please visit our Research Group Workshops page.
Paper & Panel Acceptance Notifications
Acceptance and rejection emails for individual and session proposals will be sent in February. If your paper proposal is not immediately accepted for a panel, you may be contacted later if space becomes available on the program. Accepted participants will receive detailed information about their panel(s) closer to the conference.
If your paper or panel proposal is accepted, participants must formally confirm their willingness to take part in the Virtual Research Meeting.
APSA reserves the right to select or remove panels and participants and modify panel dates, times, or formats at their sole discretion.