To support APSA Annual Meeting members and attendees who require childcare to attend the meeting, APSA is now offering a limited number of reimbursements (up to $500 per family) to help subsidize the cost of childcare in Vancouver specifically for attending the Annual Meeting. The deadline to submit a request form is August 1, 2025. 

All receipts must be uploaded by October 10, 2025 — a new form will be sent for these uploads following the Annual Meeting. Please note APSA is not providing onsite childcare.

‣ Eligibility Requirements for Childcare Reimbursement

  • Applicant must be a current APSA Member registered to attend the APSA Annual Meeting;
  • Allowable reimbursements include childcare services in Vancouver (arranged by the attendee) for one or more dependents requiring it and/or the travel of a caregiver OR (new!) reimbursements for hometown childcare services (in home or at provider). Hometown childcare does not include existing routine childcare costs;
  • Only one caregiver per family may apply;
  • Preference will be given to applicants in the early stages of their careers;
  • Reimbursements are not intended to cover routine childcare costs that a member is already paying on day-to-day basis and cannot be used to pay another parent/ legal guardian for care of the dependent;
  • Reimbursements will not cover other miscellaneous costs related to childcare, such as meals and activities;
  • Itemized receipts must include the childcare service provider name (based in Vancouver), the dates of service (during the Annual Meeting), the amount of service, and the provider’s signature;
  • All itemized receipts must be uploaded by October 10, 2025. A new form will be sent for these uploads following the Annual Meeting. Once the receipt is uploaded and approved, payment will be made by APSA promptly. A 1099 form may be sent for your records should the federal reporting guidelines be met.

‣ Vancouver Childcare Providers

Below is a list of providers local to the Vancouver area that you are welcome to contact for more information. APSA has not vetted these companies and therefore does not endorse them in any way. We advise attendees to work with any of these companies at your own discretion.