Invitations will be sent out Thursday, November 9, 2023. All participants should RSVP by Monday, November 20, 2023. 

By Monday, November 20:

1) Login to the submission system using your APSAnet.org login information. For trouble logging into the system, please email membership@apsanet.org. For all other questions, email meeting@apsanet.org.

2) On the RSVP menu, select the “Confirm or Decline Participation” link.

3) For each participation role, you will need to either accept or decline. If you have been accepted to more than one role and/or session (paper presenter in a session, session chair, discussant, roundtable presenter, etc.), you will see a list of items - you need to either confirm or decline for each item. If you decline a chair or discussant role, you will automatically be removed from the role in the program. 

4) Click “Accept and Continue.”

5) Review your work and click “Save.” Once your response has been successfully recorded, you will be taken to a confirmation page, and you will also receive a confirmation email indicating your response(s).

APSA reserves the right to select or remove panels and participants, and to change the date, time, and format of a panel or presentation at its sole discretion.

As a panel presenter or Research Group participant, you have three important obligations in advance of the virtual meeting: 

1) RSVP by Monday, November 20 on the All Academic submission system using your APSAnet.org login information. For trouble logging into the system, please email membership@apsanet.org. For all other questions, email meeting@apsanet.org.

2) Register for the virtual meeting by January 5, 2024. Registration is open and pricing can be found here.  
 
3) Share your paper or research with your panel or Research Group in advance of the meeting. Please ensure that all members of your panel or session receive your paper at least two (2) weeks prior to the virtual conference, with enough time to prepare for the meeting (if applicable). We encourage you to upload your paper to both the conference system and APSA Preprints by January 25, 2024.

Please email meeting@apsanet.org with the paper title and which individual should be an author and which should be a non-presenting co-author.  Please do not decline the author role first. Once the change has been made, please be sure the new author accepts their role once this change has been made.

Please notify the following individuals to ensure you are removed from the program:

(1) Panel chair and panelists (emails can be found in the online program once published)
(2) APSA by emailing meeting@apsanet.org to be removed from the program*

*Please note that the program will be going into production in January 2024. We cannot guarantee any changes will be captured in the program after this.

Lightning Rounds are similar to PechaKucha. Each scholar will have five minutes to present, followed by five minutes of feedback or Q&A. This format provides a structured framework, giving presenters not only an opportunity to share their research at the world’s largest political science meeting, but also an opportunity to develop and enhance research communication skills through a concise presentation.

APSA is committed to making the conference accessible for all attendees through the use of assistive resources. The American with Disabilities Act (ADA) requirements are collected via the registration form. You can also email them to meeting@apsanet.org. Please notify us of any requirements by January 5th so that we can arrange any requested services.

When registering for the Virtual Research Meeting, you will be asked to read and accept two APSA policies: (1) APSA’s Code of Conduct & Anti-Harassment Policy, which includes an overview of APSA’s conduct and sexual harassment policies and procedures for meetings, and (2) APSA’s Consent to Participate and Publicity Release Agreement, as all Zoom sessions at the Virtual Research Meeting will be recorded by default and may be made available to view on the APSA website following the virtual meeting.

Though all sessions at the virtual meeting will be automatically recorded for our records, any presenter that is uncomfortable with their presentation recording being posted on the website or shared anywhere else can complete the Virtual Research Meeting Recording Opt-Out form. Please note that one individual from a panel opting out of recording will result in the entire session opting out.

If there are no chairs:

1. You can ask a discussant or author to fill this role. The primary role of the chair is to ensure that papers are circulated, structure the panel,  open the Session Room, and manage the room and chat. 

If there is not a discussant: 

1. The authors can do a round-robin discussion of papers. If you proceed this way, please let the authors know. Their emails can be found in the online program when you log into the program.
2. You can ask a chair to fulfill this role.

You can  download the Virtual Meeting PowerPoint Presentation Template.

Authors can upload their papers to the online program by using the following steps; 

1. Log into the Virtual Research Meeting Online Program.
2. Click “Sign In” on the left-hand side and log in using your APSA credentials.
3. Click “Submission System Menu” on the left-hand side.
4. Under the the Submitter Menu, click “View Submissions/Upload Papers.”
5. If you were the original proposal submitter, select the “Submissions” tab. If you are either 1) not the original submitter but are an author on the paper or 2) a Research Group workshop participant, you can find the link to upload your paper under the “Participations” tab instead.
6. Click the “Upload” link in the far right action column to upload your paper for the relevant session.
   • Supported document formats for upload: Microsoft Word, Adobe PDF, Word Perfect, Plain Text, and Rich Text Format (RTF). All uploads will be converted to Adobe Acrobat format. Please allow the site 72 hours to convert and display your upload.
7. Choose your file to upload.
8. Click “Upload and Continue” in the bottom right corner. After uploading, you will receive an email confirmation of your document submission within 24 hours.

Research group participants that have documents they wish to share should reach out to their Research Group Organizer to circulate these to the group.

All participants can upload their virtual conference papers to APSA Preprints using the following steps: 

APSA Preprints is a free-to-submit and access, pre-publication platform dedicated to early research outputs in political science and related disciplines. Upload your conference paper to APSA Preprints to share your work with peers, obtain a DOI, get feedback, track metrics, and prepare for journal submission.

To submit your 2024 Virtual Research Meeting conference paper or presentation, simply login to APSA Preprints to APSA Preprints with your APSA ID. Prior to uploading, be sure to check out the submission guide.

1. Log into the Virtual Research Meeting Online Program.
2. Find the session that you are interested in, then select it by clicking on the title.
3. If there are available downloads, you’ll see a “Download” button at the top of the session information (to the right of the “Add to Personal Schedule” button), along with how many downloads there are. When you click this button, it will display the paper that is available for download. Papers that are not yet available for download will be grayed out.

Please notify the following individuals to ensure you are removed from the program:

(1) Panel chair and panelists (emails can be found in the online program)
(2) APSA by emailing meeting@apsanet.org.