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FAQs

General Questions

We are hosting an in-person Annual Meeting in Montréal from September 15-18. After holding a safe and productive event in Seattle last year, we are excited to see one another again face-to-face. The in-person Annual Meeting is a great opportunity for scholars to gather for sessions and workshops, create valuable connections and research partnerships, see the latest in the Exhibit Hall, and tap into vital career services. We believe the in-person event provides an unparalleled opportunity for these events.

However, we also recognize that there is a desire from some members for more virtual content for a variety of reasons, including but not limited to, accessibility, climate change, and travel restrictions. As part of the meeting, we are hosting approximately 120 live virtual Zoom panels, pre-selected by the division chairs, and 50 livestreamed sessions from onsite at the in-person Annual Meeting. This will allow those who are unable to attend in person to still access the quality content and research that APSA members deliver at the APSA Annual Meeting. This format also creates a digital archive that will be available to in-person and virtual attendees for up to six months after the event.’

We are working closely with our vendors, the hotels, and the Palais (convention center) to ensure we are following the latest guidance and will continue to update this section, as well as our health and safety page, leading up to the event.  Please check back for the latest guidance. 

All conference attendees must be fully vaccinated in order to attend. Currently, everyone entering Canada needs to be fully vaccinated.  Learn more about the requirements to enter Canada>> 

We recommend viewing our comprehensive health and safety page for more information>>

As always, we continue to monitor local, provincial, federal, and international guidance. Please check back often for updates.

Thank you for asking! We ask that all participants be flexible and patient with APSA over the coming weeks and months. We are working hard to provide the best experience possible during these tough times while always keeping participants’ health and safety as our number one priority. 

We have created a first-time attendee guide to help. If you have any questions, email us at meeting@apsanet.org. We’re always happy to help!

Registration

In-Person and Virtual Registration Rates:   

Type

Early Bird Registration Rate
(through July 11, 2022)

Standard Registration Rate
(after July 11, 2022)

Student Member, High School Teacher Member, TIM Member, and Unemployed Member

$125

$175

All Other Members

$240

$315

Non-Member

$450

$525

There are unique  costs to holding a virtual component. Virtual sessions and livestreaming require  a special virtual meeting platform, Zoom meeting room licenses, experienced technicians, special in-room equipment, and high bandwidth internet for streaming. Additionally, virtual attendees do not have the added cost of lodging, airfare, and meals, so this helps keep the overall cost of attendance lower. 

We will be constantly reviewing the below deadlines and adjusting as needed.

Late Spring: Registration will open
June 15: Pre-registration deadline for program participants (both in-person and virtual)
July 11: Early bird registration deadline

APSA provides travel grants to attend the annual meeting to U.S. graduate students, international graduate students studying in the U.S., unemployed members, international scholars, community college faculty, status committee members, and contingent faculty. These grants are intended to defray the costs of travel to the meeting such as the cost of a bus, train or plane ticket as well as meals and hotel stays. The travel grant application will open soon.

Yes! All virtual Zoom panels will be recorded and will be available to all registered participants, in-person or virtual, for up to six months after the meeting on our virtual platform. Only virtual and livestreaming panels will be recorded and available via the APSA virtual platform on-demand; in-person panels will not be recorded, with the exception of the livestreaming sessions. Our goal is to make as many panels as possible available for all registered attendees, allowing them to view sessions they may have missed while participating in their own session, attending another panel, or being unable to attend the meeting in-person.

Some presenters may choose to opt-out of sharing their panel recording. If you would like your presentation removed from the online platform, please complete the recording opt-out form. Please note that one individual from a panel opting out will result in the entire session recording not being shared on the platform.

APSA has a no refund policy for the Annual Meeting.

If an extenuating COVID-19 circumstance arises (for example: COVID-19 diagnosis, exposure), a special exception will be granted. 

In addition to a passport, some international attendees from outside the U.S. may need a visa. To request a Invitation Letter from APSA to assist with the visa process, please complete this form. This will include a special event code to help expedite the process. The Canadian Government encourages attendees to check  processing times to find out how long it takes us to process most applications.  Each application is different and takes a different amount of time to process. We can give you an estimate, based on your application type.  If you’ve already applied, learn how to check your application status. Attendees are encouraged to apply at least 12 weeks in advance of their departure date to ensure they receive the visa in time for the start of the event. 

Find out if you need a visa and/or eTA>>
Apply for an Electronic Travel Authorization (eTA)>>
Visitor Visa (Who Can Apply)>>
Visa Application>>  
The visa required is the visitor’s visa – the objective of the trip is to attend a conference. 
Request an APSA Invitation Letter>>
This letter includes a special code to help expedite your visa for the event. 

View our Travel to Canada page>>

Yes, program participants can request one here>>

Review the eligibility requirements, and complete the application by August 18, 2022. 

Registration Check-in is located in the Palais on the second floor in 210DH. We strongly encourage all attendees to register in advance to help with social distancing onsite.We strongly recommend paying with credit card to reduce touchpoints. All in-person participants must be fully vaccinated to attend.

Wednesday, September 14
8:00 a.m. – 6:00 p.m.

Thursday, September 15
7:00 a.m. – 5:30 p.m.

Friday, September 16
7:00 a.m. – 5:00 p.m.

Saturday, September 17
7:30 a.m. – 5:00 p.m.

Panel Presenters

We are planning for a primarly in-person event. We are unable to switch panel formats.

All panels that are in-person are fully in-person. The rooms will not be set up with equpiment to support a hybrid format.

On your invitation email sent on 3/7, your session type listed in the “Session Type” field will say “Virtual” in it. All other participations are in person.  You can also reference this in the online program. 

Yes! If you are presenting on a virtual panel, but wish to attend the meeting in person, you are more than welcome to do so. Your presentation format does not impact how you must attend the meeting. If you have a virtual presentation but attend in-person, you will just present your panel from your hotel room or another location suitable for your presentation. 

Rooms have also been set aside for in-person attendees to participate in virtual panels from Montréal from their own personal device or laptop.These rooms will feature 6′ tables with chairs. Meeting spaces will have general conference wifi access. We recommend bringing your device/laptop, power cord, and headphones/headset. Locations are available from Thursday, September 15 through Sunday, September 18 during panel hours: 

  • Palais 327   (please note that this room is only accessible via stairs)
  • Palais 445 

For the Westin, you can pick up a keycard to access the virtual room (if you don’t have a Westin keycard already) at the Information Desk on the 8th Floor of the Westin.  The following rooms are all located in the front sleeping tower, which can be accessed by going to the elevator bank to the right of the hotel Front Desk. The rooms can be found by going to the floor list and then room 17 (example: 1217 = floor 12, room 17). These are to the left when you exit the elevator bank on the floor. 

  • Westin Salon 617  
  • Westin Salon 717
  • Westin Salon 1217
  • Westin Salon 1417
  • Westin Salon 1517
  • Westin Salon 1617
  • Westin Salon 1717
  • Westin Salon 1817
  • Westin Salon 1917
  • Westin Salon 2017

Many of the hotels in the APSA block  also offer complimentary wifi. 

Please email meeting@apsanet.org with the paper title and which individual should be an author and which should be a non-presenting co-author.  Please be sure the new author accepts their role once this change has been made.

Please notify the following individuals to ensure you are removed from the program:

(1) Division chairs
(2) Panel Chair and panelists
(3) APSA by emailing meeting@apsanet.org to be removed from the program*

*Please note that the program will be going to print in July. We cannot guarantee the changes will be captured in the program after the end of July. 

All iPosters are created electronically. They are then presented in person in Montréal during a scheduled time slot. The iPoster will be shared on a screen in our Exhibit Hall during a scheduled time slot with other division presenters. More information on how to create your poster will be coming soon.  

Lightning Rounds are similar to PechaKucha and will be held in person in Montréal. Each session features eight presenters. Each scholar will have five minutes to present, followed by five minutes of feedback or Q&A. This format provides a structured framework, giving presenters not only an opportunity to share their research at the world’s largest political science meeting, but also an opportunity to develop and enhance research communication skills through a concise presentation.

RSVP by Friday, March 18, 2022, by following these instructions:

1) Login to the 
submission system, using your APSAnet.org login information.

2) On the RSVP menu, select the “Confirm or Decline Participation” link.

3) For each participation role, you will need to accept or decline.  If you have been accepted to more than one role and/or session (paper presenter in a session, session chair, discussant, poster session presenter, etc), you will see a list of items – for each you need to either confirm or decline. If you decline a chair or discussant role, you will automatically be removed from the role in the program.

4) Click “Accept and Continue.”

5) Review your work and click “Save.” Once your response has been successfully recorded, you will be taken to a confirmation email page, and you will also receive a confirmation email, indicating your response(s).

Participation in the Annual Meeting is limited to two (2) appearances, per the participation rules, with some exemptions – including a third appearance on a theme panel. Please review the rules before accepting or declining your roles. 

If you were a non-presenting co-author, it is not considered an active role, so you will need to confirm anything.