APSA will hold around 120 virtual Zoom panels in real-time. All presenters and audience members will participate in the panel virtually. Virtual presenters and audience members are welcome to still attend the in-person event in Montréal and join the virtual sessions as they would remotely from anywhere else in the world.
Preparation Tips and Timeline for the Annual Meeting
- A week or two in advance:
- Review the virtual participant guide – coming soon!
- Review the Annual Meeting FAQs page.
- Attend one of our hour-long live trainings.
- Log into the virtual platform and familiarize yourself with the site, including navigating the platform, searching for sessions, and joining a virtual session room.
- Upload your paper by September 1.
- Create your presentation slides with the provided slide template, if you’ll be using them. Download the 2022 APSA slide template here>>
- Sign into the virtual meeting platform and make sure your credentials work. Your credentials will be your APSA username and password. If you have trouble logging in, please email email@example.com.
- If you’re attending onsite and want to participate in virtual sessions from Montréal, pack your laptop and charging cord!
- The evening before your presentation or participation:
- Power off your computer. Like humans, machines need rest.
- Ensure your device, operating system, and Zoom software updates are installed in advance of the meeting time.
- On the day of the meeting:
- To the extent possible, have a private area with minimal interruptions.
- If at home, consider not having other individuals stream at the same time, if possible.
- If using a laptop, ensure it is plugged into the charger.
- Be in a room with a strong internet connection.
- If you have ability to use a wired connection (an ethernet cable), this is recommended.
- If possible, limit other internet connections on your network during the time of your presentation.
- Consider a headset with a microphone and earphones and test the sound in advance to ensure others can hear you clearly.
- Make sure that the main light source in the room is in front of you. We recommend you do not have a window or bright light behind you.
- Keep system usage to a minimum. Minimize system resources by only having windows or applications open that you need for the meeting or presentation.
- Just prior to your session and during your session:
- Log into the virtual meeting platform 15 minutes prior to the start of the session.
- Silence or power off your phone.
- Be aware of where your device camera is. Make sure it is at eye level and look at the camera when delivering your comments in order to facilitate better engagement with the viewers. If you are presenting formal remarks, be sure to rehearse in front of a camera so that you can see how your delivery will look.
- If you are presenting, be sure to have a water nearby.
- Avoid busy clothing patterns or backgrounds.
- If using them, keep your slides concise.
- Be respectful of the time available for all participants and the Q&A.
- Refer back to other points you’ve made in case a participant joins late.
- Mute your line when you are not presenting to reduce audio feedback and background noise.
If you wish to opt-out of having your presentation recorded, please complete the recording opt-out form. Please note: if one presenter opts out, the entire panel will not be recorded or shared on the virtual platform. Livestreaming panels that opt-out of recording will still be livestreamed to the virtual attendees.
Virtual Session Access Onsite for In-Person Attendees
A couple of rooms will once again be set aside for in-person attendees to participate in virtual panels from Montréal from their own personal device or laptop. These rooms will feature 6′ tables with chairs. Meeting spaces will have general conference wifi access. We recommend bringing your device/laptop, power cord, and headphones/headset. You may also participate in your virtual sessions from your hotel room in Montréal. Please see the 2022 online program for virtual session dates and times.