Participation Tips
- Register for the APSA Annual Meeting
- If you are a paper author, upload your paper or circulate it to your fellow panelists by August 17
- Review the 2023 Participant Guide
- If you plan to present a slideshow, be sure to pack your laptop (and an HDMI cord if you have one – and for Apple products, an adapter), and create your slideshow. Download the 2023 Slideshow Template
- Each panel room will be set up with a screen and projector. Most rooms will be set in theater seating.
- Have questions? Review the Annual Meeting FAQs or email us at meeting@apsanet.org.
Virtual Participation
Starting Wednesday, 8/30, virtual events will appear in the All Academic submission system online program. To see the links to the virtual meetings, you must be registered and log in with your APSA credentials. Please test your APSA credentials in advance of the meeting to ensure you can seamlessly access the platform. To sign into the online program, use the “Sign In” button at the bottom of the menu on the left side.
Once in the platform, you will search for the title (or by using one of the filters on the left side), and when you find the event, you will see that the location is virtual. If it is not virtual, we have it as in-person and do not have a link for it. For those are listed as virtual, you’ll click on the correct title/entry. This will open up the panel details. You can then click the “Join Zoom Meeting” (or other meeting type) under “Online Resources,” starting Wednesday, 8/30. Here is a sample:
Please note: Due to the time constraints, the Zoom/meeting links were created and provided by the panel organizer/chair. They will be hosting the session and have all hosting permissions. If there is an issue with a Zoom link not working, please reach out to the chair and copy in llowry@apsanet.org. If there is another problem with the Zoom room, we recommend first reaching out to the panel chair and organizer, as they have the room controls, and copying in llowry@apsanet.org.
As a reminder, please do not share links. Sharing links can create security issues.
Other Best Tips for Virtual Presentations:
- Hosts/Chairs should log into their Zoom room and join their session 15 minutes prior to the start of the session to allow presenters to enter.
- Silence or power off your phone.
- Be aware of where your device camera is. Make sure it is at eye level and look at the camera when delivering your comments in order to facilitate better engagement with the viewers. If you are presenting formal remarks, be sure to rehearse in front of a camera so that you can see how your delivery will look.
- If you are presenting, be sure to have a water nearby.
- Avoid busy clothing patterns or backgrounds.
- If using them, keep your slides concise.
- Be respectful of the time available for all participants and the Q&A.
- Refer back to other points you’ve made in case a participant joins late.
- Mute your line when you are not presenting to reduce audio feedback and background noise.
- In the case of a disruption, the host/chair should be prepared to remove an individual from the room or shut down the Zoom room. They should report the incident to APSA through meeting@apsanet.org.
- If there is an update to a Zoom link, please email Lynanne Lowry at llowry@apsanet.org.
Virtual Participation at the Los Angeles Convention Center
Virtual offices are available in West Hall B (Rooms 1-8), as well as in Room 519, on a first-come, space available basis. Rooms will have a 6′ table with chairs and general Wi-Fi access. We recommend bringing your device/laptop, power cord, and headphones/headset.
Also, many hotels offer complimentary in-room Wi-Fi to guests.