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General Questions

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What will the 2023 APSA Annual Meeting look like?

We are hosting an in-person Annual Meeting in Los Angeles from August 31-September 3. After holding a safe and productive event in Montréal last year, we are excited to see one another again face-to-face. The in-person Annual Meeting is a great opportunity for scholars to gather for sessions and workshops, create valuable connections and research partnerships, see the latest in the Exhibit Hall, and tap into vital career services. We believe the in-person event provides an unparalleled opportunity for these events.

Updated August 2023: Please view our Planning Area page for more information on the relocation of panels and events to the Los Angeles Convention Center. Some panels will be virtual. 

What health and safety measures will be in place?

By attending, you agree to follow any COVID-related protocols mandated by local authorities at the time of the event. APSA strongly recommends that attendees be vaccinated for COVID-19 in advance of the Annual Meeting and wear masks while in the meeting spaces. APSA reserves the right to enact stricter protocols should they be warranted by public health circumstances closer to the meeting. Please view our health and safety page, and check back often for updates.  

How can I prepare as a first-time attendee?

We have created a first-time attendee guide to help. If you have any questions, email us at meeting@apsanet.org. We’re always happy to help!

What are the Exhibit Hall hours?

Exhibit Hall Hours:

Thursday, August 31: 9:00 a.m. – 6:00 p.m. PT
Friday, September 1: 9:00 a.m. – 6:00 p.m. PT
Saturday, September 2: 9:00 a.m. – 4:00 p.m. PT

All iPoster sessions will take place in the Exhibit Hall between 9:00 a.m. and 5:30 p.m. PT. Find more information on poster sessions here.

Registration​

When will registration open? What are the registration rates?

Registration is now open>>

• *Membership must be through the end of the Annual Meeting to receive discounted membership rates.

Where can I book my hotel?

Please visit our hotel page for more information on hotels with special group rates for our attendees. All reservations should be booked through the ConferenceDirect online reservation system. 

**Please be aware of unauthorized hotel solicitations.  Please be aware that ConferenceDirect is the ONLY American Political Science Association housing provider** Companies other than the official housing provider, ConferenceDirect, may contact you indicating that they are affiliated with “Association/Event Name,” and claim to offer hotels at a reduced rates. These companies are not affiliated in any way with the American Political Science Association, and we strongly recommend that you DO NOT use their services. At past events, exhibitors and attendees have used these companies and lost deposits or did not receive the hotel rooms they reserved. APSA’s Housing Bureau, ConferenceDirect, is the ONLY authorized hotel reservations company. If you are contacted by another company, please let us know at meeting@apsanet.org. 

What deadlines should I keep in mind when registering for the meeting?

April: Registration and housing will open
May 24: Deadline for the travel grant application
June 14: Pre-registration deadline for program participants 
July 10: Early bird registration deadline

My institution has eliminated or reduced our travel budgets due to the pandemic. Will APSA provide any financial assistance to attend the meeting?

APSA provides travel grants to attend the annual meeting to U.S. graduate students, international graduate students studying in the U.S., unemployed members, international scholars, community college faculty, status committee members, and contingent faculty. These grants are intended to defray the costs of travel to the meeting such as the cost of a bus, train or plane ticket as well as meals and hotel stays. The travel grant application is now closed. The deadline to apply was Wednesday, May 24, 2023. 

Can I get an invitation letter?

Invitation letters can be provided to all participants on the official program and will be distributed after program acceptance notifications go out. Request an invitation letter here>>

Don’t forget to check out our International Attendees resource page>>

Where can I view the program?

You can view the program online here>> 

Panels will take place at the Los Angeles Convention Center and the J.W. Marriott Los Angeles LA Live. Room locations will be available later this summer.

*Please note the program will be available online and in PDF format only.

How do I access the virtual panels?

Starting Wednesday, 8/30, virtual events will appear in the All Academic submission system online program. To see the links to the virtual meetings, you must be registered and log in with your APSA credentials.  Please test your APSA credentials in advance of the meeting to ensure you can seamlessly access the platform.   To sign into the online program, use the “Sign In” button at the bottom of the menu on the left side. 

Once in the platform, you will search for the title (or by using one of the filters on the left side), and when you find the event, you will see that the location is virtual. If it is not virtual, we have it as in-person and do not have a link for it. For those are listed as virtual, you’ll click on the correct title/entry.  This will open up the panel details. You can then click the “Join Zoom Meeting” (or other meeting type) under “Online Resources,” starting Wednesday, 8/30. Read more on our participation tips page>>

Please note: Due to the time constraints, the Zoom/meeting links were created and provided by the panel organizer/chair.  They will be hosting the session and have all hosting permissions.  If there is an issue with a Zoom link not working, please reach out to the chair and copy in llowry@apsanet.org. If there is another problem with the Zoom room, we recommend first reaching out to the panel chair and organizer, as they have the room controls, and copying in llowry@apsanet.org.  

As a reminder, please do not share links. Sharing links can create security issues. 

There’s an issue with a Zoom (or other virtual meeting space) room.

Due to the time constraints, the Zoom/meeting links were created and provided by the panel organizer/chair.  They will be hosting the session and have all hosting permissions.  If there is an issue with a Zoom link not working, please reach out to the chair and copy in llowry@apsanet.org. If there is another problem with the Zoom room, we recommend first reaching out to the panel chair and organizer, as they have the room controls, and copying in llowry@apsanet.org. 

Are there rooms available at the Los Angeles Convention Center to access virtual panels?

Virtual offices are available in West Hall B, as well as in Room 519, on a first-come,  space available basis. Rooms will have a 6′ table with chairs and general wifi access. We recommend bringing your device/laptop, power cord, and headphones/headset. 

Also, many hotels offer complimentary in-room wifi to guests. 

Panel Presenters

When will I know if my proposal has been accepted?

Invitations went out Monday, March 6. All participants should RSVP by Wednesday, March 15. 

How do I accept my participation?

By Wednesday, March 15:

1) Login to the submission system, using your APSAnet.org login information.

2) On the RSVP menu, select the “Confirm or Decline Participation” link.

3) For each participation role, you will need to accept or decline.  If you have been accepted to more than one role and/or session (paper presenter in a session, session chair, discussant, poster session presenter, etc.), you will see a list of items – for each you need to either confirm or decline. 

4) Click “Accept and Continue.”

5) Review your work and click “Save.” Once your response has been successfully recorded, you will be taken to a confirmation email page, and you will also receive a confirmation email, indicating your response(s).

How do a I change from a presenting to non-presenting author or vice versa?

Please email meeting@apsanet.org with the paper title and which individual should be an author and which should be a non-presenting co-author.  Please do not decline the author role first. Once the change has been made, please be sure the new author accepts their role once this change has been made.

I can no longer participate in my panel. What should I do?

Please notify the following individuals to ensure you are removed from the program:

(1) Division chairs (view division contact information)
(2) Panel chair and panelists (emails can be found in the online program)
(3) APSA by emailing meeting@apsanet.org to be removed from the program*

*Please note that the PDF version of the program will be going into production at the end of June. We cannot guarantee any changes will be captured in the program after this.

I was accepted for an iPoster. What is the format of this presentation?

All iPosters are created electronically. They are then presented in person in Los Angeles during a scheduled time slot. The iPoster will be shared on a screen in our Exhibit Hall during a scheduled time slot with other division presenters. More information on posters can be found here.

I was accepted for a Lightning Round. What is the format of this session type?

Lightning Rounds are similar to PechaKucha and will be held in person in Los Angeles. Each session features eight presenters. Each scholar will have five minutes to present, followed by five minutes of feedback or Q&A. This format provides a structured framework, giving presenters not only an opportunity to share their research at the world’s largest political science meeting, but also an opportunity to develop and enhance research communication skills through a concise presentation.

Can panels be hybrid?/Can a panelist present via Zoom?

 The rooms will not be set up with equipment to support a hybrid format. 

My panel doesn’t have a chair/discussant.

If there are no chairs:

1. You can ask a discussant or author to fill this role. The primary role of the chair is to ensure that papers are circulated and to structure the panel. 

If there is not a discussant: 

1. The authors can do a round-robin discussion of papers. If you proceed this way, please let the authors know. Their emails can be found in the online program when you log into the program.
2. You can ask a chair to fulfill this role.

If I am presenting on a virtual panel, can I attend the in-person meeting?

Yes! If you are presenting on a virtual panel, but wish to attend the meeting in person, you are more than welcome to do so. Your presentation format does not impact how you must attend the meeting. If you have a virtual presentation but attend in-person, you will just present your panel from your hotel room or another location suitable for your presentation.

Where can I find best tips and practices for my presentation?

View APSA’s 2023 Participant Guide.

This is a comprehensive document that discusses all program role and their responsibilities and expectations. 

Is there a slide template I should use?

Download the APSA 2023 Powerpoint Template

How do I upload my paper?

Visit the 2023 Paper Upload Instructions page for more information.