We are very excited to see many of you in person again in Seattle this fall! We are committed to the health and safety of our members, exhibitors, and partners. We continue to work diligently with Safe Expo, our experienced event health and safety company, to help plan the event to meet venue, local, state, and federal guidance during the COVID-19 pandemic. We want to ensure our event is as safe as possible to protect you and your families, all APSA attendees and staff, and our communities.
Please review the following page about what to expect onsite at the 2021 APSA Annual Meeting. Please check back often for updates based on CDC, state, and local guidance.
Plan for Change
As an in-person attendee, you can expect the following to keep you, your colleagues, our staff, and our partners safe:
- Vaccination Verification Required for Attendance:
With the constantly evolving Delta variant and after consultations with our health and safety partner and association leadership, we have decided to update APSA’s attendance policy to require that anyone wishing to attend the APSA Annual Meeting in-person must provide proof of having been fully vaccinated against COVID-19. Fully vaccinated means 14 days have passed since your final dose. Given the current environment, we are taking this step to keep our attendees, their families, and communities safe.
Attendees will only be admitted to APSA’s Annual Meeting with proof of having been fully vaccinated against COVID-19.
Vaccine verification will include uploading a vaccine card showing proof of full vaccination to Safe Expo’s system for their review and approval. If you are not comfortable uploading your card, you are able to show proof of full vaccination onsite. If you upload your vaccination card and are approved, you will be emailed a purple confirmation. Your card information is then deleted from Safe Expo’s system. You will need to show the vaccine verification purple confirmation in order to pick up/print your badge. To access your vaccine verification purple confirmation, visit the verification upload site and enter your email. View the full process here. Since vaccine verification is now required, attendees will not have to do a daily temperature screening. Cards must be uploaded to the Safe Expo portal by Friday, September 24.
Note: Fully vaccinated means 14 days have passed since your final dose. Therefore, you must have received the final dose of a COVID-19 vaccine prior to September 15, 2021, to be considered fully vaccinated. No exceptions will be made to this policy.
- International Attendees: International proof of vaccination can also be uploaded through the portal by Friday, September 24, and follows the World Health Organization’s (WHO) guidance of acceptable vaccines. If you have any questions regarding the World Health Organization approved list of vaccinations allowed to attend APSA or questions about your vaccination documents, please email firstname.lastname@example.org. If you plan to show international proof of vaccination onsite, please email email@example.com to confirm it meets the aforementioned criteria.
We recognize there are global vaccine inequities and that our policy may unfortunately affect the ability of some of our international attendees to attend the event. We also recognize that some attendees may no longer choose to participate in the in-person meeting with a vaccine requirement. Given the changing environment with Delta, this policy was indicated by our experienced health and safety partner as the safest way for us to hold the event in Seattle. Additionally, Washington State and the CDC do not recommend travel until you are fully vaccinated.
If you were planning to present in-person but are now participating virtually, we offer the opportunity for participants to pre-record their presentations. The pre-recorded presentations will be featured on the virtual platform and will have a chatbox for feedback from panelists and other attendees. These presentations will be available before, during, and after the event for up to six months. To participate in this opportunity, sign up here.
- Masks Are Required: CDC-approved masks must be worn properly in the conference hotel meeting and convention center spaces at all times. The Convention Center and Sheraton require masks, and APSA will require masks in all meeting spaces. We encourage attendees to bring their own CDC-approved masks, but some masks will also be available, in case you forget. Learn more about CDC-approved masks and how to properly wear a mask>>
- Touchless Badge Printing: Bring your QR code on your device and scan it for a no-touch experience. All attendees must wear their badges in all meeting spaces to confirm they are an attendee, as well as to verify they are fully vaccinated.
- Mobile App and Digital Program in lieu of a printed program to reduce touchpoints. Digital programs will be available on iPads in the Registration area, APSA Lounge, the Sheraton Information Desk, and the Conference Center Information Desk.
- Social Distancing: Expect to social distance in event spaces. Seating in sessions will be reduced to provide more distance.
- Hand Sanitizer stations will be available around the event. We recommend frequent hand-washing. The event will also be handshake-free.
- Cleaning: The properties will fog the rooms overnight. Hand sanitizer stations will be available throughout the event, and hand sanitizer will be provided to an attendee upon registration check-in. All high-touch areas will be cleaned frequently.
- Exhibit Hall: One-way, widened aisles are implemented with full-length side drape between exhibitors. The hall will be cleaned overnight. Booths have been spaced out more to allow for more distancing.
- Virtual Sessions: In addition to all of the in-person sessions, in-person attendees will also have ability to watch virtual sessions or livestreamed sessions from their personal device. You are welcome to participate from your hotel room, but APSA will also set aside a limited number of rooms with tables and chairs to allow you to participate from the meeting space between the hours of 7:30 a.m. and 5:30 p.m. (all APSA hotels have complimentary internet for attendees in their guest rooms for earlier and later hours). Please bring your own device if you wish to participate virtually from onsite.
APSA has partnered with SafeExpo to provide a safe meeting experience for all participants. All in-person participants must provide proof of being fully vaccinated. Fully vaccinated means 14 days must have passed since your final dose. International proof of vaccination is accepted, but must meet the World Health Organization’s list of approved vaccines. If you have questions on your vaccination documents, please email firstname.lastname@example.org. All participants must wear CDC-approved face coverings and social distancing should be practiced. Please read the Waiver of Liability.
If you have any questions about any of these policies or procedures, please contact email@example.com.
- Washington State Convention Center: On March 1, 2021, WSCC achieved the Global Biorisk Advisory Council® (GBAC) STAR™ accreditation on outbreak prevention, response and recovery. Recognized as the gold standard of safe venues, GBAC STAR™ provides third-party validation to ensure the implementation of rigorous protocols in response to biorisk situations. For more information on the GBAC STAR facility accreditation program, visit the Global Biorisk Advisory Council website here.
WSCC Safety First
WSCC Safety First Plan
Masks are required on planes, buses, trains, and any other public transportation throughout and entering the United States. Learn more here at the CDC website>>
Domestic Travel Information from the CDC
Currently, the U.S. requires proof of a negative COVID-19 test for all air passengers arriving from outside the United States, including U.S. citizens and Legal Permanent Residents, even if fully vaccinated. International arrivals must be tested no more than three days before their departure and will need to present the documentation of a negative test result or documentation of having recovered from COVID-19 to the airline before boarding the flight.
Read more from the CDC>>>
Read the Full Order Requiring a Negative COVID-19 Test>>
(Source: Centers of Disease Control; https://www.cdc.gov/coronavirus/2019-ncov/travelers/international-travel-during-covid19.html)
Masks are required on planes, buses, trains, and other methods of public transport.
Be sure to check your own country’s policies for your return.
View a map of nearby testing locations. Please check the locations before visiting, as locations and hours are subject to change.
- King County (Seattle)
- Washington State
Locations near the convention center (please check back frequently or visit the testing location map, as locations are constantly changing)
Next to the Washington State Convention Center
How to Book: Schedule appointment online.
- Swedish First Hill
515 Minor Avenue; .9 miles from the convention center
Phone: (206) 386-9500
Open: M-F, 8 a.m. – 5 p.m.
How to book: Call to book an appointment. Insurance is required.
- Curative Walk-Up Kiosk
201 Mercer Street
Open: Monday – Saturday, 8:00 a.m. – 3:00 p.m.
How to Book: Schedule appointment online. Insurance is not required. Testing is free.
- Alaska Air
- American Airlines
- Delta Airlines
- United Airlines (currently not available out of Seattle, but available at other airports)
In addition, many airports now have testing services onsite, usually for a fee.
Seattle-Tacoma International Airport (SEA) does offer testing for a fee:
Ticketed travelers seeking a COVID-19 test prior to air travel through Discovery Health MD at SEA. Results are delivered with rapid (about one hour) and next-day options for COVID-19 PCR lab tests, which are available by appointment and for a limited number of walk-ins. Discovery Health MD is a trusted testing partner for flights to Hawaii as part of its pre-travel testing program for inbound travelers.
- POC Testing COVID-19 Antigen Test: Results in under an hour – $150
- POC Testing Delta SkyClub Antigen Test (for AMS flights only): Rapid Results – $150
- Lab-Based COVID-19 PCR Test: Next-day results – $176
- Rapid COVID-19 molecular NAAT Test: Results in about an hour (approved for Hawaii) – $196
- Rapid COVID-19 RT-PCR Test: Results in about an hour – $349
How to Book: Testing through Discovery Health MD is by appointment (preferred), or a limited number of walk-ins, for ticketed passengers up to 72 hours prior to travel. Testing is available Monday to Friday from 7 a.m. to 2 p.m. and Saturday and Sunday from 8 a.m. to 2 p.m. Discovery Health MD is located pre-security on the mezzanine level above ticketing and the security checkpoints. You can get step-by-step directions to the testing location by searching “Discovery Health MD” on our interactive map on our website or the flySEA App.
Pre-flight testing for those flying to Amsterdam is available through Discovery Health MD at the South Satellite SkyClub Lounge near Gate S10 from 9:30 a.m. to 1:30 p.m. or four hours before departure to the Netherlands. Available by appointment and walk-in for a rapid test
1401 2nd Ave, Seattle, WA 98101 (.4 mile walk)
222 Pike Street, Seattle, WA 98101 (.3 mile walk)
Bartell Drugs Downtown
1628 Fifth Avenue, Seattle, WA 98101 (.3 mile walk)
Bartell Drugs (24 hour location)
600 1st Ave N, Seattle, WA 98109 (1.9 miles)
517 Union Street, Seattle, WA 98101 (.2 mile walk)
Harborview Medical Center
410 9th Ave (.7 miles)
Swedish Medical Center (First Hill, Seattle)
747 Broadway (1 mile)
Virginia Mason Hospital
1100 9th Ave (.3 miles)
Kindred Hospital Seattle-First Hill
1334 Terry Avenue (.3 miles)
Capitol Hill Urgent Care
1512 Broadway (.6 miles)