In-Person Meeting Participation

In-person participation for the 117th American Political Science Association’s Annual Meeting & Exhibition will take place September 30–October 3, 2021, in Seattle, Washington.

More than 2,000 political scientists, presenters, leaders, and professionals within the discipline, have registered for the onsite meeting in Seattle, WA! This year’s in-person conference currently offers almost 550 panels, roundtables, lectures, short courses, and workshops, addressing the latest scholarship in political science.

Vaccination Verification Required for Attendance

With the constantly evolving Delta variant and after consultations with our health and safety partner and association leadership, we have decided to update APSA’s attendance policy to require that anyone wishing to attend the APSA Annual Meeting in-person must provide proof of having been fully vaccinated against COVID-19. Given the current environment, we are taking this step to keep our attendees, their families, and communities safe.

Attendees will only be admitted to APSA’s Annual Meeting with proof of having been fully vaccinated against COVID-19.

Vaccine verification will include uploading a vaccine card showing proof of full vaccination to Safe Expo’s system for their review and approval. If you are not comfortable uploading your card, you are able to show proof of full vaccination onsite. If you upload your vaccination card and are approved, you will be emailed a purple confirmation. Your card information is then deleted from Safe Expo’s system. You will need to show the vaccine verification purple confirmation in order to pick up/print your badge. 

Since vaccine verification is now required, attendees will not have to do a daily temperature screening. To access your vaccine verification purple confirmation, visit the verification upload site and enter your email. View the full process here.

Cards must be uploaded to the Safe Expo portal by Friday, September 24.

Note: Fully vaccinated means 14 days have passed since your final dose. Therefore, you must have received the final dose of a COVID-19 vaccine prior to September 15, 2021, to be considered fully vaccinated. No exceptions will be made to this policy.

Review the COVID-19 Health and Safety Plan about what to expect onsite at the 2021 Annual Meeting. 

Onsite Attendee Checklist

On-site Panels & Sessions 
In-person attendees will have access to all the in-person panels onsite, as well as virtual sessions, during the conference and on-demand for up to six months on the virtual platform after the meeting. In-person participants are able to present virtually from either a designated location or their hotel room onsite. 

  • If you’re attending onsite and want to participate in virtual sessions from Seattle, please remember to pack your own laptop, charging cord, and possibly a headset!
  • Review tips and for annual meeting panel chairs here.

In-Person Program Highlights
All in-person participants have access to the virtual content, as well as the in-person sessions. In addition, they will have the ability to network at one of these many events: 

  • In-Person Short Courses on Wednesday, September 29 (Pre-registration required)
  • In-Person Exhibit Hall
  • New Member Breakfast – Thursday, September 30, at 7 a.m. (pre-registration required)
  • Career Fair & Coffee – Thursday, September 30 from 2 p.m. – 4 p.m.
  • Opening Reception – Thursday, September 30, at 7:30 p.m.
  • Member Appreciation Reception – Friday, October 1, at 3:00 p.m.
  • International Attendee Reception – Thursday, September 30, at 8:30 p.m.
  • Graduate Student Happy Hour – Saturday, October 2, at 6:30 p.m. 

As well as many other section receptions and meetings! Check the online program for the latest.

Health and Safety Updates

Masks and Badges Are Required 
CDC-approved masks must always be worn properly in the conference hotel meeting and convention center spaces.  The Convention Center and Sheraton require masks, and APSA will require masks in all meeting spaces.  We encourage attendees to bring their own CDC-approved masks, but some masks will also be available, in case you forget. For the safety of all attendees, masks must be worn unless sipping a drink or eating.  Sound systems are available in rooms so that attendees can hear speakers with a mask on.

Attendees will not be admitted without a mask or badge and can be asked to leave. If you plan to attend  reception at night upon arriving, but did not intend to participate in panels, please be sure to still stop by the screening stations during registration hours to do your first and only vaccine-verification screening in order to receive your badge for the evening reception.

Registration & Touchless Badge Printing 
Bring your QR code on your device and scan it for a no-touch experience. All attendees must wear their badges in all meeting spaces to confirm they are an attendee, as well as to verify they are fully vaccinated. 

  • Register in advance to avoid crowding in Registration. See registration hours here.
  • Consider picking up your badge on Wednesday to avoid the historically busiest day of Thursday.
  • If you brought your vaccine verification documents and they still need to be verified, consider stopping by the Sheraton screening station on the second floor to save time.

Mobile App and Digital Program  
The APSA Annual Meeting Digital program will be available on iPads in the Registration area, APSA Lounge, the Sheraton Information Desk, and the Conference Center Information Desk. Printed programs will not be available. 

Social Distancing 
Expect to social distance in event spaces. Seating in sessions will be reduced to provide more distance. Hand sanitizer stations will be available around the event. We recommend frequent hand-washing. The event will also be handshake-free. 

The properties will fog the rooms overnight. Hand sanitizer stations will be available throughout the event, and hand sanitizer will be provided to an attendee upon registration check-in. All high-touch areas will be cleaned frequently. 

Exhibit Hall 
One-way, widened aisles are implemented with full-length side drape between exhibitors. The hall will be cleaned overnight. Booths have been spaced out more to allow for more distancing. See the 2021 Exhibitor listing and exhibit hall hours here

Virtual Access
Not only do in-person attendees get access to all onsite panels, but they can also access virtual content from onsite and up to six months after the event on the platform.

Rooms have also been set aside for in-person attendees to participate in virtual panels from Seattle from their own personal device or laptop. These rooms will feature 6′ tables with chairs and an electricity drop. Meeting spaces will have general conference wifi access. We recommend bringing your device/laptop, power cord, and headphones/headset. 

All rooms below are open 7:30 a.m. – 5:30 p.m. unless otherwise noted. For earlier morning sessions, we recommend using the complimentary wifi in the guest room.

  • Sheraton Juniper and Leschi (Tuesday  through Sunday at noon)
    • Capitol Hill, Greenwood, and Kirkland will also have seating and tables, but not electricity (Thursday  – Sunday at noon)
  • Washington State Convention Center
    • 203, 213, 304, and 306 (Tuesday through Sunday at 3:30 p.m.)
    • 211 (Tuesday and Wednesday)
    • 303 (Wednesday only)
    • 209 and 210 (Thursday  – Sunday at 3:30 p.m.)
    • 208 (Friday – Sunday at 3:30 p.m.)
  • The Conference Center Skagit 1 and Chelan 2, 4, and 5 (Thursday – Sunday at 3:30 p.m.)

Additionally, all conference hotels offer guest room wifi.