FAQs

General Questions

The meeting will be held in-person in Seattle, along with a virtual component. In-person sessions and virtual sessions will alternate session time slots.  There will be a set of sessions taking place in Seattle,  while another set of sessions will be held on a virtual platform. A preliminary schedule can be found below.

Schedule

Tuesday, September 28 and Wednesday, September 29

Virtual Panel Sessions

6 a.m. Pacific/9 a.m. Eastern

Virtual Panel Sessions

10 a.m. Pacific/1 p.m. Eastern

Virtual Panel Sessions

2 p.m. Pacific/5 p.m. Eastern

Thursday, September 30 – Saturday, October 2

Virtual Panel Sessions

6 a.m. Pacific/9 a.m. Eastern

In-Person Panel Sessions

8 a.m. Pacific/11 a.m. Eastern

Virtual Panel Sessions

10 a.m. Pacific/1 p.m. Eastern

In-Person Panel Sessions

12 p.m. Pacific/3 p.m. Eastern

Virtual Panel Sessions

2 p.m. Pacific/5 p.m. Eastern

In-Person Panel Sessions

4 p.m. Pacific/7 p.m. Eastern


Sunday, October 3

Virtual Panel Sessions

6 a.m. Pacific/9 a.m. Eastern

In-Person Panel Sessions

8 a.m. Pacific/11 a.m. Eastern

In-Person Panel Sessions

10 a.m. Pacific/1 p.m. Eastern

Virtual Panel Sessions

12 p.m. Pacific/3 p.m. Eastern

Virtual Panel Sessions

2 p.m. Pacific/5 p.m. Eastern

All times will be listed in Pacific Daylight Time (UTC−07:00). To better accommodate our virtual participants around the world, the first virtual sessions will start at 6:00 a.m. PDT and end at 3:30 p.m. PDT each day.

We have contracted with Safe Expo, an event health and safety company, to plan and implement measures that are in line with guidance from the CDC, the World Health Organization, and state and local authorities. You can learn more about these on our COVID-19 Health and Safety page  and in the one-page summary of our health and safety plan. Examples of new protocols, should they be necessary at the time of the meeting, include wearing masks; socially distant set rooms; providing hand sanitizers and masks onsite; daily symptom screening via an app; daily temperature screenings; and putting up plexiglass barriers around high-traffic areas. We are committed to the safety of our members and being good stewards of public health. As more information becomes available, we will share our work in this area with you.

In-person attendees will have access to all the in-person panels on-site as well as the virtual sessions during the meeting and on-demand recorded sessions for 6 months after the meeting. The in-person meeting will also feature enhanced health and safety measures.  You can learn more about these on our COVID-19 Health and Safety page  and in the one-page summary of our health and safety plan.

Virtual attendees will have access to all virtual panels in real-time, as well as real-time access to view select livestreaming in-person panels (around 55 panels) from Seattle. Virtual attendees will also have access to the virtual content on-demand for six months after the meeting.

Thank you for asking! We ask that all participants be flexible and patient with APSA over the coming weeks and months. We are working hard to provide the best experience possible during these tough times while always keeping participants’ health and safety as our number one priority. While the new format of an in-person meeting with a virtual component is certainly different than what APSA has done in the past, we hope everyone will participate enthusiastically. 

Registration

In-person rates:

Type

Early Bird Registration Rate
(through 8/6/2021)

Standard Registration Rate

Student Member, High School Teacher Member, TIM Member, and Unemployed Member

$125

$175

All Other Members

$240

$315

Non-Member

$450

$525

 

Virtual rates:
Virtual rates have an approximate 20% discount due to less panel access than the in-person option .

Type

Early Bird Registration Rate (through 8/6/2021)

Standard Registration Rate

Student Member, High School Teacher Member, TIM Member, and Unemployed Member

$100

$140

All Other Members

$190

$250

Non-Members

$380

$380

No! Registration for the hybrid meeting will only have early-bird and regular rates in order to provide all registrants with the lowest rate possible. The virtual registration rates offer a 20% discount.

Virtual meeting platforms and video communication software like Zoom are not free, especially when used for a meeting of our size. There are costs associated with using these technologies as well as hiring experienced staff to manage them. We have partnered with a virtual platform provider to manage our virtual meeting, as well as provide technological support during the meeting. In addition to these costs, hosting the annual meeting requires year-round staff time dedicated to the planning and execution of the meeting. While there is a registration fee to attend the virtual portion of the meeting, these rates reflect a 20% discount from the in-person fees.

We will be constantly reviewing the below deadlines and adjusting as needed.

Late April: Registration opens
July 7: Pre-registration deadline for program participants (both in-person and virtual)
August 6: Early bird registration deadline

APSA will provide travel grants to attend the in-person annual meeting to U.S. graduate students, international graduate students studying in the U.S., unemployed members, international scholars, community college faculty, status committee members, and contingent faculty. These grants are intended to defray the costs of travel to the meeting such as the cost of a bus, train or plane ticket as well as meals and hotel stays. Similar to 2020, accessibility grants will also be available for virtual participants. Please contact travelgrants@apsanet.org for more information.

Yes! All virtual panels will be recorded and will be available to all registered participants for up to six months after the meeting. Some presenters may choose to opt-out of sharing their panels recording. Only the virtual panels will be recorded and available on-demand; the in-person panels will not be recorded except for a few plenary panels.

Those who attend the in-person portion of the meeting will also have access to the virtual platform. We have set rooms at each property, where you can bring your laptop or personal device to participate in virtual sessions. The rooms are set with tables and chairs.  Rooms include:

Washington State Convention Center Rooms 213 and 306
The Conference Center Chelan 4 and 5
Sheraton Grand Seattle Juniper and Leschi

Wifi is available at each property. All hotel rooms in the APSA block also include complimentary guest room internet.

Panel Presenters

No. All presenters on the same panel must come to a consensus about the presentation format (in-person or  virtual) and all must present in that format. All in-person panels must have all in-person presenters and all virtual panels must have all virtual presenters. While the overall meeting is a hybrid event, the individual panels are not hybrid.

APSA will accept requests for schedule changes for those with significant time zone conflicts. Due to the large program, we are unable to make scheduling changes outside of this. Please complete the scheduling request form by May 7 if you would like to request a certain time. 

All iPosters will be virtual presentations this year. Similar to the 2020 virtual meeting, each author will have a scheduled presentation time where they can meet with attendees and discuss their work.

There are a limited number of allocations for both in-person and virtual formats therefore we cannot change the format for a full panel. However, if you are unable to participate in the format you were accepted for there are alternative options:

  • If you were accepted onto an in-person panel but would like to participate virtually, we are offering a new pre-recording option. More details on this option are forthcoming.
  • If you were accepted onto a virtual panel but would like to participate in-person, you will present your panel from your hotel room or another location suitable for your presentation just as you would from anywhere around the world. 

Yes! If you are presenting on a virtual panel but wish to attend the meeting in person, you are more than welcome to do so. Your presentation format does not impact how you must attend the meeting. If you have a virtual presentation but attend in-person, you will just present your panel from your hotel room or another location suitable for your presentation. Please note that while we are working with the venues to secure sufficient internet speed for those presenting on-site, we currently cannot guarantee a strong enough connection for everyone to do this. 

We asked for those who had scheduling request, specifically those with time zone conflicts, to submit these by May 7th. This deadline is determined by the overall planning timeline we set for the meeting. Scheduling must begin in order to complete the preliminary program that many participants use to make personal, travel and hotel arrangements.

When we create the schedule, we prioritize the following factors:

  •  Avoiding scheduling conflicts for those participating on more than one panel.
  • Avoiding any major time zone conflicts. However, this may not always be feasible for panels where presenters are spread across the world.
  • Scheduling by division to ensure one division’s panels do not all fall in one time slot.
  • Taking into account scheduling requests submitted by the May 7th deadline.

APSA is no longer accepting submissions for the 2021 meeting. However, many division chairs and related group chairs are still looking for chairs and discussants. To volunteer, contact a division chair or related group chair in your area of expertise.  The Call for Proposals for the 2022 meeting, being held in Montreal, Quebec, will open this fall.  

Other APSA Events

We are currently working on a plan for these events and will update everyone once a final decision has been made. Business meetings will likely be virtual to accommodate all participants and receptions will likely be in-person only events. Depending on the current restrictions at the time of the meeting, the receptions may look different from what we’ve done in previous years.

There will be an in-person exhibit hall in addition to a virtual exhibit hall. Virtual attendees will be able to set up appointments to virtually meet with the exhibitors. All in-person exhibitors will have a virtual exhibit listing, so virtual attendees will still have access to all exhibitors.

Regarding the Career Fair and Placement/eJobs, a plan for these is still to be determined. We will update this information when a final decision has been made.

Email us at meeting@apsanet.org, and we will be happy to help!